Combine Solicitation – SERVICE MAINTENANCE AND SUPPORT

Notice Type: Combine Solicitation

Posted Date: 15-JUL-15

Office Address: Department of the Navy; Bureau of Medicine and Surgery; Naval Medical Center San Diego; Bldg 134800 Bob Wilson Drive San Diego CA 92134-5000

Subject: SERVICE MAINTENANCE AND SUPPORT

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: N00259-15-T-0255

Contact: Reynaldo R. DeVera, Contract Specialist, Phone 6195325564, Fax 6195325564, Email [email protected]

Setaside: N/AN/A

Place of Performance (address): Naval Medical Center San Diego34800 Bob Wilson Drive San Diego, CA

Place of Performance (zipcode): 92134

Place of Performance Country: US

Description: Department of the Navy

Bureau of Medicine and Surgery

Naval Medical Center San Diego

The proposed contract action is for commercial item, which the Naval Medical Center San Diego intends to solicit this requirement on a sole source basis to Terarecon, Inc. under the authority of Far 13.106-1 (b). This is a combined solicitation/synopsis for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-15-T-0255 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 811212. All interested bidders shall submit quotations electronically by email to [email protected] or by facsimile at 619-532-5596, attention Reynaldo de Vera. E-mail submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before July 27,, 2015 at 04:00 PM Pacific Standard Time to be considered responsive.

CLIN 0001 iNtuition Standard Service Coverage QTY 1 YR $_____________ Full service maintenance and support to be provided in accordance with the Statement of Work. Period of Performance: 01 August 2015 - 31 July 2016

Under the authority of FAR 13.106-1(b), sole source justification is based on Terarecon, Inc. being the only company that can provide minimum Government requirement.

Contractor must be registered to the System for Award Management (SAM) prior to award. The website address for SAM registration is www.sam.gov

Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, when submitting a proposal. The website address is http://www.acquisition.gov. DELIVERY ADDRESS: Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, CA 92134 The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-83 and DFARS Change Notice 20150626. This acquisition incorporates the following FAR clauses:

52.204-7 System for Award Management (JUL 2013) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Item (APR 2014) 52.212-2 Evaluation-Commercial Items (OCT 2014).The following factors shall be used to evaluate offers in descending order: 1) Technical Capability; 2) Price 52.212-3 Offeror Representations and Certification--Commercial Items (DEC 2014) 52.212-4 Contract Terms and Conditions--Commercial Items (DEC 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (DEC 2014) 52.219-28 Post Award Small Business Program Representative (JUL 2013) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JAN 2014) 52.222-26 Equal Opportunity (MAR 2007) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.203-7998 (DEV) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation. (FEB 2015) 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2015-O0010) (FEB 2015) 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) 252.211-7003 Item Unique Identification and Valuation (DEC 2013) 252.225-7001 Buy American And Balance of Payments Program (NOV 2014) 252.225-7002 Qualifying Country Sources As Subcontractors (DEC 2012) 252.232-7003 Electronic Submission of Payment Requests (JUN 2012))

All responsible sources may submit a quotation which shall be considered by the agency. STATEMENT OF WORK MEDICAL EQUIPMENT SERVICE MAINTENANCE WITH NO LOANER OPTION

GENERAL REQUIREMENTS:

The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein.

Contractor shall provide all services, materials and equipment necessary for the repair/preventive maintenance of a government owned Terarecon equipment Aquarius NETVME iNTuition Client License Part#91-0630; Aquarius NETVME Server Part#91-1200; Aquarius APS Server Part# 91-1300 located in the Radiology Department Naval Medical Center, San Diego (NMCSD)to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity.

"Repair" means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity.

NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS:

* Perform service repair/preventive maintenance to industry standards. * Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, CONTRACTOR Medical System shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanica1 workmanship is to be maintained throughout the life of this contract. * Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. * Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included. * CONTRACTOR shall perform all scheduled preventive maintenance as agreed upon during initial contact with the Contract Administrator.

NMCSD REPAIR REQUIREMENTS:

* NMCSD Biomedical Engineering will provide the initial assessment. * Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. * Equipment improvements/modifications shall be made only upon Medical Repair Branch written approval and direction. * Notify the Medical Repair Branch immediately upon receipt of OEM or Replacement parts/equipment safety recalls notices. * Insure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes. * Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. * Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.

* Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices.

TRAVEL AND RELATED EXPENSES:

* CONTRACTOR shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses.

RESPONSE TIME: CONTRACTOR shall use commercially reasonable efforts to:

* Respond by telephone to any report of a malfunction requiring repair within one hour of notification by NMCSD, Monday - Friday 0800-1700. * Provide on-site support within 1 business day of notification by NMCSD personnel.

TITLE TO EQUIPMENT: CONTRACTOR shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof.

LIABILITY: CONTRACTOR shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

UTILITIES: CONTRACTOR may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. ACCESS TO EQUIPMENT: CONTRACTOR shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment.

GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.

PARTS AVAILABILITY: To ensure minimal equipment downtime, CONTRACTOR shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within 1 business day. LABOR: All compensation for labor 0800 through 1700 Local PST Time) is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If services becomes necessary to be performed beyond 1700, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.

PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new.

SECURITY REQUIREMENTS: Contractor will be required to contact the Medical Repair Branch at (619) 532-8010 to submit the required information to complete the NMCSD Security Pass Form by 1400 the day prior to the scheduled visit. In the case of emergent repairs/service, the contractor will wait at the main gate for an escort from Medical Repair Branch personnel.

CONTRACTOR CHECK-IN/CHECK-OUT: CONTRACTOR is required to report to the Medical Repair Branch for Visitor Badges during the hours of 0800 - 1700, Monday through Friday, prior to and upon completion of any service/repair performed.

FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at:

Naval Medical Center, San Diego Bio Medical Repair Building 1, Ground Floor, Room GD-18H1 Phone: 619-532-8010 Fax: 619-532-8013

Or electronically at: [email protected] The contractor, or his representative, shall complete the vendor supplied Field Service Report to include the following:

Contractor Name Technician's Printed Name, Telephone Number and Signature Date and Time of Arrival ECN (Equipment Code Number) and Serial Number Time Expended Repairing/Service; Labor Hours, Rate and Materials Summary of Work Performed and Accepted by End-User (Government Representative's Printed Name and Signature) All Field Service Reports shall be submitted within 72 hours of completion of service.

COMPLETED FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO ACCEPTANCE OF ANY INVOICE

PREVENTIVE MAINTENANCE AND REPAIR SERVICES SCHEDULES

SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES:

PREVENTIVE MAINTENANCE: (Check One)

__ __ One (1) time per fiscal year __________

__ ___ Two (2) times per fiscal year __________ ________

__ ___ Four (4) times per fiscal year _____/_____/_____/_____

No preventive maintenance required

REPAIR: (Check One) __X ___ Monday - Friday, 0800-1700 hrs.

___ Seven (7) days per week, 24-hour coverage

CONTRACTOR POINT OF contact (POC): __________________________________________ (Contractor/Dispatcher/Customer Service) Telephone Number: __________________________FAX : _____________________ E-Mail: ______________________________________

Link/URL: https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-15-T-0255/listing.html