Special Notice – C– Project 573-14-801 – Upgrade Fire Alarm Systems

Notice Type: Special Notice

Posted Date: 02-APR-14

Office Address: Department of Veterans Affairs;Network Contracting Office 8 (NCO 8);For Gainesville VA;8875 Hidden River Pkwy Suite 525;Tampa FL 33637

Subject: C-- Project 573-14-801 - Upgrade Fire Alarm Systems

Classification Code: C - Architect and engineering services

Contact: [email protected] mailto:[email protected]

Description: Department of Veterans Affairs

Tampa VAMC

James A. Haley Department of Veterans Affairs Medical Center

The purpose of this special notice is to inform all AE's that submitted SF 330's on October 21, 2013 under VA248-13-R-3209 that the RFP number has changed to "VA248-14-R-0774"." Notifications of the selected top rate AE will be provided by email soon.

Attached below is the information that was provided originally under RFP VA248-13-R-3209 and is provided for information only.

NOTE: DO not submit any information on an SF 330. These SF 330's were already received on 21 Oct 2013 and has been evaluated. This is a notice regarding the RFP number change only.

_____________________________________________________________________________________

"This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set Aside."

THERE IS NO RFP PACKAGE TO DOWNLOAD. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. THIS IS NOT A REQUEST FOR PROPOSAL.

Funding: Project is Subject to Availability of Funds

Point of contact: John E. Petersen, Contracting Officer PH: 813-631-2821 Email:[email protected].

Work Location: Department of Veterans Affairs, Malcolm Randall VA Medical Center, Gainesville, Florida

Estimated Cost Range for Construction - $500,000 and $1,000,000

Estimated Design Completion Time - 230 calendar days after Notice to Proceed

The Network Contracting Office (NCO 8), Department of Veterans Affairs, Malcolm Randall VA Medical Center, Gainesville, Florida is soliciting and intends to award a firm fixed-price contract for Architect/Engineering (A/E) services to an A/E for the development of complete construction documents for Project #573-14-801, "Replace Fire Alarm System". The A&E will be given written information; participate in project planning meetings, pre-bid meetings , and pre-construction meetings as required; communicate with VA personnel via telephone or letter; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA standards, VA design manuals, and review comments. The Gainesville VA Medical Center is a working facility and phasing plans, minimizing downtime, and provisions for continuation of service during outages is critical to this project.

Federal Acquisitions Regulations (FAR) 36.6 (Brooks Act) selection procedures apply. The NAICS Code for this procurement is 541330 and the annual small business size standard is $14M. Firms design or prepare specifications in conjunction with this contract are prohibited from participating on any future contracts based on those documents. This limitation also applies to subsidiaries/affiliates of the firm. This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside. The firm must be permitted by law to practice the profession of architecture or engineering and meet all required qualifications.

OBJECTIVE:

Remove the existing fire alarm and detection system and install a new fire alarm system and detection system with voice evacuation. The new fire alarm and detection system with voice evacuation must have the capability to network through fiber optic connection to all remote panels located throughout the campus. Any alarm, trouble or supervisory condition must be able to annunciate to the main fire alarm and detections system with voice evacuation being installed in Graphic Control.

STATEMENT OF WORK:

This project will provide complete design documentation for project "Replace Fire Alarm System" in the entire facility (campus-wide installation) at the Malcolm Randall VA Medical Center Gainesville, FL.

The design of this project will address, but will not be limited to, the following items:

1. Remove the existing Notifier 20/20 fire alarm panel and install a new fire alarm and detection system with voice evacuation located in Graphic Control.

2. Voice evacuation will be in a bilingual format and announce messages in both English and Spanish.

3. Provide a GUI (Graphic User Interface) workstation in Graphic control that has the capability to monitor all campus fire alarm network nodes. Control all addressable devices located throughout the campus. Reset all network nodes and broadcast voice notifications for Evacuation and other emergency conditions. Notification of staff for response shall be by digital voice (speaker) systems. Do not use coded or taped voice systems. The fire alarm system shall be designed such that it is possible to manually broadcast an emergency voice message simultaneously to all buildings provided with speakers. Selectable switches shall also be provided at the fire alarm voice control panel so that a manual voice message can be communicated to each connected building individually. As a minimum, provide one switch per building.

4. Provide a secondary GUI (Graphic User Interface) workstation in Police Dispatch that has the capability to monitor all campus fire alarm network nodes. Control all addressable devices located throughout the campus. Reset all network nodes and broadcast voice notifications for Evacuation and other emergency conditions. Notification of staff for response shall be by digital voice (speaker) systems. Do not use coded or taped voice systems. The fire alarm system shall be designed such that it is possible to manually broadcast an emergency voice message simultaneously to all buildings provided with speakers. Selectable switches shall also be provided at the fire alarm voice control panel so that a manual voice message can be communicated to each connected building individually. As a minimum, provide one switch per building.

5. Each GUI workstation will have horizontal graphics indicating each device by building, floor and room. Each device represented will have the capability to be controlled by touch screen to enable, disable, turn on and turn off. Reset of the entire campus will be accomplished from one GUI workstation.

6. Provide the appropriate number of extended SLC loop cards, amplifiers, power supplies, network control modules, and network annunciators that are required for the installation of the new addressable fire alarm and detection system with voice evacuation.

7. Install new remote annunciator panels throughout the campus at each entrance in all buildings. All remote annunciator panels will be required to be supervised for all fault conditions.

8. Remove the Notifier 20/20 fire alarm panel located in the Medical Center's Community Living Center building (building #12). This existing panel shall be replaced with a network node that will communicate with the main fire alarm and detection system installed in Graphic Control. Connection to the main fire alarm network will be accomplished through the use of 62.5 Multi-Mode fiber optic cable. This communications circuit will be required to be supervised for communications loss and annunciate at the main panel when there is a fault condition

9. Remove the Notifier 30/30 fire alarm panel located in the Medical Center's Bed Tower. This existing panel shall be replaced with a network node that will communicate with the main fire alarm and detection system installed in Graphic Control. Connection to the main fire alarm network will be accomplished through the use of 62.5 Multi-Mode fiber optic cable. This communications circuit will be required to be supervised for communications loss and annunciate at the main panel when there is a fault condition

10. Notification Appliances Installation: Placement and spacing of notification appliances shall be in accordance with NFPA 72(Revision 2013) and NFPA 101(Revision 2012) and shall be selected based on the purpose of the notification (i.e., general evacuation or staff response) Install speakers, strobes and speaker/strobes throughout the campus and test accordingly for proper operation.

11. Campus buildings will stand alone as a general evacuation alarm system when communications are lost to other networked buildings. When that communication is lost the building shall default as indicated to provide a general evacuation signal. This communications fault shall also be indicated as a trouble condition on the main system located in Graphic Control.

12. A Digital Alarm Communication Transmitter will be installed in Graphic Control to dial out to a Central Station upon the initiation of an alarm condition.

13. All addressable devices such as heat detectors, smoke detectors, monitoring modules, relay modules, control modules and duct detectors will be removed and new devices installed.

14. All wiring on each floor will be installed horizontally and not vertically between floors.

15. All raceway installed will be painted red in color to identify the fire alarm and detection system.

16. All fire alarm wiring shall be installed in raceway separate from all other systems. Do not combine fire alarm systems with other systems such as building automation, energy management, security, etc.

17. Wiring for the campus fire alarm and detection system will be specified as such as indicated in NFPA 72(Revision 2013).

" Initiating Device Circuits (IDC): Class B.

" Signaling Line Circuits (SLC): Class B.

" Notification Appliance Circuits (NAC): Class B.

" Communications between building fire alarm control units: Class X.

18. The new system install will have a growth allowance of 50% to allow for future expansion on the campus.

19. A single line riser diagram will be provided indicating location, device type and address.

20. The following publications will be utilized for this project.

" NFPA 70 National Electric Code (Revision 2011)

" NFPA 72 National Fire Alarm and Signaling Code (Revision 2013)

" NFPA 101 Life Safety Code (Revision 2012)

" VA Fire Protection Design Manual (Revision September 2011)

21. Contractor will be required to conduct asbestos surveys prior to start of work.

22. The contractor will be responsible for any permits that may be required.

23. Provide factory training on programming, operation, and administration of the new fire alarm system and all related equipment for four Medical Center employees designated by the COR.

24. Contractor shall assign a Project superintendent with minimum level II NICET (National Institute for Certification in Engineering Technologies) certification in Fire Alarm System and with minimum 5 years' experience due to the nature of the project.

25. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security per VA Handbook 6500.6, Contract Security, APPENDIX C.

26. Develop complete construction documents, i.e., Design Analysis Report, drawings, specifications, cost estimate, etc., for bid purposes.

27. The AE firm is required to coordinate with the VA Staff for site visits as indicated below.

The detailed project design should begin with the above-mentioned intense on-site physical survey and collection of previous project data.

All designs shall incorporate all architectural and engineering disciplines necessary to provide for a complete and functional design. Designs shall be in accordance with all applicable requirements of NFPA, EPA, ANSI, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Construction Standards, VA Design Handbooks, etc. and all applicable local, state, and Federal regulations and standards. Existing drawings will be made available to the A/E; however, their accuracy shall be field verified by the A/E and all consulting firms as part of investigative services.

The A/E will be required to perform all necessary site survey work such as verifying record drawings.

The following investigative work shall be included within the scope of this project:

A. Provide all Engineer investigative work for application to this project including but not limited to soil studies, vibration studies, electrical load testing, and any other test or study required to complete this project. Verify existing conditions to insure the accuracy of your design, and verify location of underground utilities prior to necessary excavations.

Field verify VA furnished drawings to insure A/E design is accurate. It is the A/E's responsibility to determine existing conditions and to base the design on this information.

B. Materials to be furnished to the A/E by the VA - The following shall be furnished to the A/E upon request:

The VA will provide the A/E with copies of drawings of trades per their request. The accuracy of the drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the A/E and all consulting firms.

All VA standards, specifications, Space Planning Criteria, Equipment & Design Guides List and design submission guidelines can be obtained by accessing the World Wide Web at the following address:

http://www.cfm.va.gov/TIL/

SELECTION CRITERIA: Selection will be based on the following criteria which are numbered in descending order of importance:

1) Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants(s))

2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Include Government and private Experience)

3) Capacity to accomplish work in the required time.

4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

5) Location in general geographical area of the project and knowledge of the locality of the project; provided, that application of the criterion leaves an appropriate number of qualified firms, given the nature and size of the project

" It is expected that your SF330 submittal will show your knowledge of the locality of the project and that your proximity to the general geographical area enables you to respond to emergency calls in person within 24 hours if awarded the contract.

6) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

8) The selected A/E should have previous experience in the design of renovation within Medical Facilities. The A/E must provide documentation of at least two designs of similar work within Medical Facilities with references, names, and phone numbers with their SF330.

SUBMISSION CRITERIA/REQUIREMENTS: SF 330s will be evaluated to determine the most highly qualified firm based on the criteria responses. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration.

The SF 330 is limited to 100 single-sided pages. Minimum font size is 10 point. Additionally, the submission must include an insert detailing the following information:

1. Cage Code

2. Dun & Bradstreet Number

3. Tax ID Number

4. The E-mail address and Phone number of the Primary Point of contact

5. A copy of the firms VetBiz Registry

Interested firms having the capabilities to perform this work must submit (1) electronic SF 330 and attachments (if any) no later than 2:00 PM, EST on October 21, 2013.

All SF330 submittals and questions must be sent electronically to the attention of John E. Petersen, Contracting Officer at [email protected]. When submitting SF330s, if more than one email is sent, please number emails in Subjects as "1 of n". Submittals received after this date and time will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile submittals will not be accepted. All information must be included in the SF330. Cover letter and excess number of pages will be excluded from the evaluation process.

ADDITIONAL INFORMATION: Potential Service-Disabled Veteran Owned Small Business (SDVOSB) contractors must be visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service Disabled Veteran Owned Small Business (SDVOSB), you are verifying your company meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74.

Submitting firms themselves and/or submitting firms intending to use SDVOSB and/or VOSB during contract performance are reminded such firms must be registered on Vetbiz and CVE Verified prior to award. Further, the service connected veterans (SDVOSB)/veterans must manage and control the daily operations of the firm, or in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. At least 50% of the cost of personnel for contract performance of the SDVOSB will be spent for employees of the SDVOSB itself or other eligible SDVOSB concerns.

In order to assure compliance with FAR Clause 52.219-14(b) (1) Limitations on Subcontracting, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc).

Site visits will not be arranged during this period. THIS IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. It is the offeror's responsibility to check the Federal Business Opportunities website at: www.fbo.gov for any revisions to this announcement before submission of your SF330s.

Link/URL: https://www.fbo.gov/spg/VA/TaVAMC673/TaVAMC673/VA24814R0774/listing.html