Combine Solicitation – S– Campus Wide Interior/Exterior Window Washing
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Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: S-- Campus Wide Interior/Exterior Window Washing
Classification Code: S - Utilities and housekeeping services
Solicitation Number: VA25914R0399
Contact:
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address):
Place of Performance (zipcode): 84148
Place of Performance Country:
Description:
VA Rocky Mountain Consolidated Contracting Center
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this requirement is VA259-14-R-0399 and is hereby issued as a Request for Proposal (RFP).The VISN 19 Rocky Mountain Acquisition Center, NCO 19,
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-672 effective
Provide a price quote for each of the following CLINS and total price (fill in the blanks).
PRICING FOR:
SCHEDULE OF SERVICE for Window Cleaning Service
CLINS Description QTY Unit Unit Cost Total Cost
0001 Base Year
1001 Option Year 1
2001 Option Year 2
3001 Option Year 3
4001 Option Year 4
Total of Base Year and all Option Years 5 Year
Performance Work Statement (PWS)
Hospital Window Cleaning
SCOPE OF WORK
The contractor shall provide all supplies, equipment and labor to completely clean all exterior windows (both inside and outside), along with the window frames, sills, ledges and screens where installed, for all buildings on the campus of the George E,
SPECIFIC REQUIREMENTS
Contractor shall comply with all federal (OSHA), state and local safety policies and regulations to ensure the patients, staff and visitors of the medical center, as well as the contractor's own employees are protected from injury during the process. Contractor shall only use environmentally safe cleaning chemicals, and must provide the COR a Material Safety Data Sheet (MSDS) for all chemical products used on site.
A scaffold and fall protection assessment must be conducted (see attachments "A" & "B"), prior to awarding the bid. If a suspended scaffold is used, outrigger, tie-back, and counterweights must be used. Parapet clamps or cornice hooks are not permitted. Where there is danger of falling material, a debris net or barricade must be installed below the scaffold. Hazardous assessments will need to be conducted specifically in each window washing location that is adjacent to a construction worksite. Documentation must be provided for pre/post equipment inspections. Documentation of the "Competent Person" must be provided.
With advance notice, the contractor's staff will be granted access to every window. In advance of starting work, the contractor shall provide the government with a work schedule to include which areas will be done each day and how many employees will be assigned to work in each area. Window cleaning will only be done
If there are screens or bird nets or bird spikes on the outside of any window, the contractor will remove the screen or net or spike set, clean the window and ledge, clean the screen and then reinstall the screen or net or spike set, unless they are specifically told not to replace the screen or net or spike set for a specific window.
If there are items on the interior window sills (potted plants, photographs, etc), the contractor will remove these items, clean the window and sill and then replace the items that were moved.
All windows will be cleaned to a completely clean, streak free and lint free standard.
Contractor shall be fully liable for any damage to the government facility or for any damage their employees cause to cars parked around the facility while they work. If the contractor's staff break or damage any window glass, frames, sills, ledges, screens or bird nets, the contractor will be required to repair or replace the items with like items as appropriate to match the design and color scheme of the facility.
HOURS OF WORK AND SCHEDULING.
Work shall occur during normal hours of operation except when specified by the facility Point of contact (POC) or designee.
Schedule of Windows to be cleaned
BUILDING # NUMBER OF STORIES NUMBER OF GLASS SURFACES
Building 1 6 2,981
Building 2 3 506
Building 3 3 472
Building 4 1 346
Building 5 1 182
Building 6 3 102
Building 7 1 37
Building 8 2 190
Building 9 2 64
Building 13 2 42
Building 14 4 1,288
Building 16 3 213
Building 32 2 75
Building 38 1 32
Building T1 1 34
Building T2 1 20
Building T6 1 16
Eight smoking booths 1 144
Connecting Bridge Way 3 334
Between 1 & 14
TOTAL 7,078
GOVERNMENT PRIMARY POINTS OF contact (POC's): Submit offers or any questions to the primary POC Ian Boettcher [email protected]
DEADLINES: Submit questions and quotes to the primary POC. All questions or requests for information must be submitted by email no later than
All quotes must be submitted by email no later than
OTHER PERTINENT SUBMISSION INFORMATION: The proposal must list the Company name, address, DUNS number, and point of contact to include phone number and email address. If you need to obtain or renew a DUNS number or CAGE code, please visit www.SAM.gov. In order to be eligible for the award, contractors must be registered in SAM.
Please send Quote to: [email protected]
PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://acquisition.gov/far/ & http://www.va.gov/OAL/library/vaar/index.asp ):
The provision at 52.212-1 Instructions to offerors- Commercial applies to this acquisition with following addendum:
The following FAR provisions apply to this solicitation and are incorporated in full text:
52.216-1 TYPE OF CONTRACT (
The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.
(End of Provision)
The following FAR / VAAR provisions apply to this solicitation and are incorporated by reference:
52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(
52.232-38 SUBMISSION OF ELECTRONIC FUNDS TRANSFER INFORMATION WITH OFFER (
VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (
VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (
52.212-2 Evaluation-Commercial Items (
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government; technical, past performance and price considered. Past performance is of greater importance than technical and when combined, technical and past performance are of greater importance than price. The following factors shall be used to evaluate offers:
BASIS OF AWARD: The government intends to issue a firm fixed price contract to the responsible Offeror whose proposal conforms to the solicitation evaluation factors and is deemed to be the best value to the Government.
EVALUATION FACTORS FOR AWARD:
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the Offer deemed to be the most advantageous to the Government. Competing offeror's technical approach and past performance will be evaluated as significantly more important than price considerations, with past performance being more important than technical. The lowest price proposal may not necessarily be selected; likewise, the proposal receiving the highest technical rating may not necessarily be selected. Offerors who propose to perform the work for an unrealistically low price will not be considered for award. Where applicable, the techniques and procedures described under FAR 15.404-1 will be the primary means of assessing proposal reasonableness. An offeror's proposal shall represent the offeror's best efforts to respond to the solicitation. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offeror's must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:
A. Provide a detailed narrative as to how the offeror plans to meet the requirements of the Performance Work Statement including how the offeror plans to meet requirements outlined in Attachments A & B. Included in this narrative must be the offeror's Health and Safety Plan (HASP).
Technical explanations will receive a rating of Acceptable or Unacceptable based on whether or not they address all aspects of the PWS and attachments in a satisfactory manner.
B. Past Performance Assessment:
1) Past Performance, the offeror shall provide a minimum of 2 (maximum 3) relevant past performance references which shall include the following:
contact name, number, and email, contract reference #, date(s) of performance, dollar amount of contract.
Information obtained from provided references through phone/email communication as well as questionnaires will be used to create a confidence rating for each offeror based on the relevance and quality of the past performance. Relevant performance includes performance of efforts involving contracting support that is similar or greater in scope, magnitude and complexity than the effort described in this solicitation. Past Performance that does not meet the relevancy requirement will be excluded from evaluation.
2) Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be considered as highly as past performance information for the principal offeror. Offeror's with no relevant past or present performance history shall receive the rating Unknown Confidence, meaning the rating is treated neither favorably nor unfavorably.
3) In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP. For each effort evaluated, a relevancy determination of the offeror's present and past performance, including joint ventures, subcontractors and/or teaming partners, will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevancy will be assessed for contracts that are most similar to the effort, or portion of the effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy determination for the offeror. The Government is not bound by the offeror's opinion of relevancy. The following relevancy definitions apply: VERY RELEVANT: Past/present performance programs involved essentially the same magnitude of effort and complexities this solicitation requires. RELEVANT: Past/present performance programs involved much of the magnitude of effort and complexities this solicitation requires. SOMEWHAT-RELEVANT: Past/present performance programs involved some of the magnitude of effort and complexities this solicitation requires. NEUTRAL: Past/present performance programs did not involve any magnitude of effort and complex.
4) Recent past performance is defined as past performance on contracts within the last three years from the issue date of this solicitation. Past performance for contracts exceeding the timeframe will be excluded from evaluation.
5) If the lowest priced evaluated offer is judged to have a Substantial Confidence performance rating, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.
Based on the quality and relevancy of each offeror's past performance, a confidence rating from the following table will be assigned:
TABLE 1- PERFORMANCE CONFIDENCE ASSESSMENTS
Rating Description
SUBSTANTIAL CONFIDENCE Based on the offeror's performance record, the government has a high expectation that the offeror will successfully perform the required effort.
SATISFACTORY CONFIDENCE Based on the offeror's performance record, the government has an expectation that the offeror will successfully perform the required effort.
LIMITED CONFIDENCE Based on the offeror's performance record, the government has a low expectation that the offeror will successfully perform the required effort.
NO CONFIDENCE Based on the offeror's performance record, the government has no expectation that the offeror will be able to successfully perform the required effort.
UNKNOWN CONFIDENCE No performance record is identifiable or the offeror's performance record is so sparse that no confidence assessment rating can be reasonably assigned.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Offeror to include a completed copy of the provision at 52.212-3, Offeror Representation and Certifications-Commercial Items, Offeror must submit a completed copy of this provision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal);
The clause at 52.212-4, Contract Terms and Conditions--Commercial Items; applies to this acquisition with following addendum:
The following FAR clauses apply to this solicitation and are incorporated in full text:
52.217-8 OPTION TO EXTEND SERVICES (
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.
(End of Clause)
52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (
(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
(End of Clause)
52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (
Funds are not presently available for performance under this contract beyond
52.233-2 SERVICE OF PROTEST (
Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the
Hand-Carried Address:
Network Contracting Office
NCO 19
Mailing Address:
Network Contracting Office
NCO 19
(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.
(End of Provision)
The following FAR clauses apply to this solicitation and are incorporated by reference: 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (
The following VA Acquisition Regulation (VAAR) clause applies and is incorporated in full text:
VAAR 852.203-70 COMMERCIAL ADVERTISING (
The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the
852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (
(a) Definitions. As used in this clause-
(1) Contract financing payment has the meaning given in FAR 32.001.
(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).
(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.
(4) Invoice payment has the meaning given in FAR 32.001.
(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.
(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.
(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:
(1) VA's Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)
(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the
(d) Invoice requirements. Invoices shall comply with FAR 32.905.
(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the
(1) Awards made to foreign vendors for work performed outside
(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;
(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;
(4) Solicitations or contracts in which the designated agency office is a VA entity other than the
(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.
. VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (
The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the
(End of Clause)
(End of Addendum to 52.212-4)
The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items applies to this acquisition, the following clauses apply: 52.203-6, Restrictions on Subcontractor Sales to the Government (
(End of Document)
Link/URL: https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25914R0399/listing.html
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