R– Pharmacy Courier Service for IV compounds
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: R-- Pharmacy Courier Service for IV compounds
Classification Code: R - Professional, administrative, and management support services
Solicitation Number: 36C25220Q0037
Contact: Kevin AdkinsContract Specialist 217-554-4544 mailto:[email protected] [Contracting Officer]
Setaside: Service-Disabled Veteran-Owned Small BusinessService-Disabled Veteran-Owned Small Business
Place of Performance (address):
Place of Performance (zipcode): 61832
Place of Performance Country:
Description:
Attachment 2: Combined Synopsis/Solicitation for Commercial ItemsVHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4
Original Date:
Revision 01 Date:
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C25220Q0037
Posted Date:
Original Response Date:
Current Response Date:
Product or Service Code:
R602
Set Aside (SDVOSB/VOSB):
SDVOSB
NAICS Code:
492110
Contracting Office Address
Great Lakes Acquisition Center
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-05 (eff. 08/13/19)
The associated North American Industrial Classification System (NAICS) code for this procurement is 492110 , with a small business size standard of 1500 Employees.
All interested companies shall provide quotations for the following:
Base Year
Line Item
Description
Quantity
Unit
Unit Price
Total Price
0001
Courier service for pharmacy to transport IV medication compounds from
192
Trip
0002
Periodic return trips to Carle Cancer center from the
48
Trip
Option Year 1
1001
Courier service for pharmacy to transport IV medication compounds from
192
Trip
1002
Periodic return trips to Carle Cancer center from the
48
Trip
Option Year 2
2001
Courier service for pharmacy to transport IV medication compounds from
192
Trip
2002
Periodic return trips to Carle Cancer center from the
48
Trip
Option Year 3
3001
Courier service for pharmacy to transport IV medication compounds from
192
Trip
3002
Periodic return trips to Carle Cancer center from the
48
Trip
Option Year 4
4001
Courier service for pharmacy to transport IV medication compounds from
192
Trip
4002
Periodic return trips to Carle Cancer center from the
48
Trip
Services
VA Iliana Health Care System Pharmacy Courier Contract
Vision
1.1 The facility requires a contractor to provide courier service from
General Requirements
Vendor will provide a driver and vehicle that will pick-up IV medication compounds from
The driver will then make a return trip to Carle Cancer center with any return medications.
Contractor must ensure transportation is provided in such a manner that the integrity and accountability of all items are maintained from contractor point of possession to the point of delivery to the Government.
All doors on the courier vehicle must be locked whenever the vehicle is left unattended. Contractor must have a tracking system that prevents any loss of transported items. The tracking system must provide documentation of a complete audit trail, i.e. from the time the packages are picked up at the originating site through the drop off at final destination; such documentation shall be made available to the Government upon demand as any loss is considered serious and potentially has a negative clinical impact.
Period of Performance
The period of performance of this contract will be
This contract will consist of a base year and 4 option years, options to be exercised at the discretion of the government.
Performance Requirements
Trips will be scheduled by the VAIHCS point of contact (POC) 1 to 2 days prior to the scheduled appointment. If the trips are scheduled via email, a confirmation email will be returned to the VAIHCS scheduler within 6 business hours to verify receipt of the scheduled trip.
Along with the scheduling information, the names, costs, viability times, temperatures and any handling instructions for the compounds will be included.
The vendor will provide a securable dedicated storage container (such as a cooler) that will keep the IV medication compounds at the prescribe temperatures during transport. This container is not to be used for any other purposes and must be labeled to indicate its use. Prior to pick up and after delivery the dedicated container must be thoroughly cleaned with antibiotic wipes.
The driver will be provided with a pick-up time for
The driver will pick up the compounds at
509
, place them in a dedicated container (with a lock to protect patients PII) and transport them directly to VAIHCS without any stops.
Bldg. 58 1st floor
Upon arrival the IV medication compounds are to be delivered to the inpatient pharmacy in building 58 and given to the VAIHCS pharmacy POC. The container lock will be affixed by Carle Cancer center staff and then unlocked by VA Iliana staff.
Upon delivery, the driver will receive any medications that are to be returned to
The vendor and driver will be provided with the POC information for the POC at
On occasions it may be necessary to schedule a transport with less than 1 days notice.
In the case that the medications and or the IV compounds become unusable due to improper storage, delivery or any other incident as a result of the contractors negligence, the contractor shall reimburse
Special Requirements
Any vendor staff that comes into the facility must complete a Privacy training worksheet and return it to the contract officer representative (COR) to be kept on file.
The C&A requirements do not apply, and a Security Accreditation Package is not required.
Patients PII will be in written form on the medications coming from
Contractor shall have at least one year of experience in transporting pharmaceutical materials and is responsible for obtaining all necessary licenses, permits and / or certifications to provide the safe transportation of all items covered by this contract.
Personnel assigned by the contractor to perform the services covered by this contract shall be proficient in written and spoke English (38
Contractor representatives entering any Government facility must be attired in a contractor-issued uniform that bears the name of the Contractor s company. In addition, the Contractor representative shall prominently display a contractor-issued identification badge.
Contractor shall obtain all local, State and Federal government licenses, passes and permits necessary to enter the government installation(s) to include motor vehicle registrations and insurance, as required by the government institution.
Quality Assurance Surveillance Plan
The Chart below details the process for the Quality Assurance of this contract
Task
Standard
Inspect What
Inspect How
Inspect Who
Scheduling of courier trips by POC/COR
Trips will primarily be scheduled by email from the
Was a confirmation of receipt received within 6 business hours of receipt
Date and time stamp on the verification email.
POC/COR
Task
Standard
Inspect What
Inspect How
Inspect Who
Pickup and delivery of IV medication Compounds
Pickup and delivery of IV medication compounds will take place within the 1 hour 15-minute window provided.
Was the pickup and delivery of the IV medication compounds completed within the time frame requested.
POCs will polled periodically.
COR
Vendor will provide a dedicated container with a lock for transport.
A dedicated container that is rated for the specified temperatures of the IV medication compounds will be provided by the vendor for transport. This container will be marked for its specific use. This container will be cleaned before and after each trip. This container will have a lock that will be opened at VA Iliana.
Is this a proper container for the IV medication compounds
Is this container temperature rated for the correct transport temperatures of the IV compounds
Is this container marked specifically for the usage prescribed
Is this container being cleaned before and after each trip
Does the container have a lock only accessible at VA Iliana
A visual inspection of the container will take place prior to any initial trips.
Periodic inspections of the container will be conducted.
A recording thermometer device will be added to the container to get a temperature history of the container. This will be checked weekly.
POC will verify the container is locked upon arrival for each trip.
Pharmacy POC
The delivery/task order period of performance is
Place of Performance
Address:
Postal Code:
61832
Country:
Award shall be made to the quoter whose quotation offers the lowest-priced offer meeting or exceeding the acceptability standards for non-cost factors. The government will evaluate information based on the following evaluation criteria:
The following Evaluation Factors will be used as the basis for determining Technical Acceptability:
i. Contractor shall demonstrate relevant experience and qualifications regarding the
Statement of Work Requirements.
ii. Contractor shall have at least one year of experience in transporting pharmaceutical materials and is responsible for obtaining all necessary licenses, permits and / or certifications to provide the safe transportation of all items covered by this contract.
iii. Contractor shall demonstrate possession of all local, State and Federal government licenses, passes and permits necessary to enter the government installation(s) to include motor vehicle registrations and insurance, as required by the government institution.
When evaluating past performance, the government may consider the currency and relevancy of the information, the source of the information, the context of the data provided, and the general trends in the contractor's performance. The government may take into account past performance information regarding predecessor companies and key personnel who have relevant experience that shall perform major or critical aspects of the requirement. Offerors shall provide Information on contracts executed within the past three (3) years with Federal, State, or local Government agencies, along with private sector customers which are relevant to the efforts required by this solicitation. Areas of relevance include experience with Satellite Television services in a healthcare setting. A minimum of three (3) references shall be submitted with your offer however, in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably.
Price- The Price shall include all labor, materials, project management, supplies and supervision. Price will be evaluated by the Contracting Officer to determine reasonableness and may be evaluated to determine whether the price realistically supports the requirements of the solicitation. If more than one offer is received, the prices from the offers will be entered into an abstract or documented in the Contracting Officer s Award Decision.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items [
Period for Acceptance: This addendum hereby changes the period for acceptance of offers as displayed in FAR 52.212-1(c) from 30 calendar days to 90 calendar days.
Submittal of Quote:-- Offerors shall submit quote by email to [email protected] by the solicitation due date. Please limit graphics or excessive large files during quote submission.
As part of their quote, offerors shall submit the following information:
Price:
Complete SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS --
Provide the documentation below via email to [email protected] or mail to:
Network Contracting Office 12
Building
*
Technical Capability:
i. Contractor shall demonstrate relevant experience and qualifications regarding the
Statement of Work Requirements.
ii. Contractor shall have at least one year of experience in transporting pharmaceutical materials and is responsible for obtaining all necessary licenses, permits and / or certifications to provide the safe transportation of all items covered by this contract.
iii. Contractor shall demonstrate possession of all local, State and Federal government licenses, passes and permits necessary to enter the government installation(s) to include motor vehicle registrations and insurance, as required by the government institution.
NOTE: Offerors who fail to submit required documentation may not be considered for award.
Technical Proposal shall also include the following documentation:--
Certificate of Insurance--------------------
Contractor s Employees Certifications, Permits, and Licenses as appropriate
Registration in SAM in accordance with FAR 52.204-7 System for Award Management (
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
52.204-7 System for Award Management (
52.204-16 Commercial and Government Entity Code Reporting (
4. 52.212-2 EVALUATION--COMMERCIAL ITEMS
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the LOWEST PRICE TECHNICALLY ACCEPTABLE. Pursuant to FAR 13.106, the factors identified below will be used to evaluate offers.
Technical Capability;
Price
(b)--Options.--The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.--For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services, provided under FAR 52.217-8, as follows:--The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract.----The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract.--The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all quotes relative to each other, and will not affect the ranking of quotes based on price, unless, after reviewing the quotes, the Government determines that there is a basis for finding otherwise.--Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an Offeror, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.------------------
FAR 52.212-3, Offerors Representations and Certifications Commercial Items [
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items
52.204-13 System for Award Management Maintenance (
52.204-18 Commercial and Government Entity Code Maintenance (
52.216-18 Ordering (
52.216-19 Order Limitations (
52.216-22 Indefinite Quantity (
52.217-8 Option to Extend Services (
52.217-9 Option to Extend the Term of the Contract (
52.232-19 Availability of Funds for the Next Fiscal Year (
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (
52.237-2 Protection of Government Buildings, Equipment, and Vegetation.
852.203-70
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (
852.219-74 Limitations on Subcontracting Monitoring and Compliance (
852.232-72 Electronic Submission of Payment Requests (
852.237-70 Contractor Responsibilities (
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [
The following subparagraphs of FAR 52.212-5 are applicable:
Subparagraphs (b) (4), (8), (14), (21), (22), (25), (27), (28),(30), (31), (33) (i), (45) (ii) , (49), (55)
Subparagraph (c) (2), (3), (4), (8), (9)
Wage Determination 2015-5021 shall apply.
All quoters shall submit the following: one (1) copy of the quote. The quote shall be submitted in two sections, the pricing quote and the technical and past performance Quote.
A All quotations shall be sent to the Contracting Officer via email to
This is an open-market combined synopsis/solicitation for Courier Services for the delivery of pharmaceutical IV Compounds as defined herein.----The government intends to award a firm fixed price, indefinite quantity contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer
Point of contact
Kevin Adkins Contracting Officer
217-554-4544 Office
217-554-3206 Fax
Link/URL: https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25220Q0037/listing.html
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