J065– FY20: Sizewise Bed Service Contract New Contract

Notice Type: Combine Solicitation

Posted Date: 29-APR-20

Office Address: Veterans Affairs, Department of; VETERANS AFFAIRS, DEPARTMENT OF; 248-NETWORK CONTRACT OFFICE 8 (36C248); TAMPA, FL 33637

Subject: J065-- FY20: Sizewise Bed Service Contract New Contract

Classification Code: J - Maintenance, repair & rebuilding of equipment

Solicitation Number: 36C24820Q0690

Contact: Scott FrankelScott.Frankel@va.gov

Setaside: Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)

Place of Performance (address): 7305 North Military Trail;Palm Beach Gardens FL 33410-6400

Description: Veterans Affairs, Department of

VETERANS AFFAIRS, DEPARTMENT OF

248-NETWORK CONTRACT OFFICE 8 (36C248)

12COMBINED SYNOPSIS/SOLICITATIONThe West Palm Beach VA Medical Center located at 7305 N Military Trail, West Palm Beach, FL 33410 has a requirement to provide service contract support services on (108) Evo Evolution Beds and (48) Platinum 6000 mattresses and pump systems. The attached Statement of Work (SOW) shall be adhered to. This is a combined synopsis/solicitation, Request for Quotation (RFQ), for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The applicable North American Industry Classification System (NAICS) Code and size standards in millions of dollars are 811219 and $22.0 Million, respectively. FAR 52.212-2, Evaluation - Commercial Items is applicable to this procurement. This requirement will be awarded to a responsible contractor whose proposal represents the best value to the Government, considering price and technical factors, with technical and past performance factors more important than price. The evaluation of offers received in response to the solicitation will use a tiered or cascading order of precedence. Tiered evaluation of offers, also known as cascading evaluation of offers, is a procedure used in negotiated acquisitions when market research is inconclusive for justifying limiting competition to small business concerns or sub-categories of small business concerns. The contracting officer (1) Solicits offers from both small and other than small business concerns that will be evaluated in the following tier order: (a) service-disabled veteran-owned small business (SDVOSB); (b) veteran-owned small business (VOSB); (c) all other small business concerns; (d) other than small business. (2) If an award or a sufficient number of awards cannot be made at the first tier, evaluation of offers will proceed at the next lower tier until an award or a sufficient number of awards can be made.Evaluation factors will be considered in descending order of importance:Technical Capability: Provide technical performance plan and proof of applicable certifications, license, and insurance.Past Performance: Prospective contractors may provide a list of five business references for which the contractor performed the same or similar scope as required in the statement of work. The reference information shall include: name of business; name and title of point of contact; brief description of services performed; and date services performed.Contractor s Proposed Rate.Offers shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, with its offer. The provision may be accessed at http://farsite.hill.af.mil/. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.The following provisions related to FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Oct 2010) apply to this acquisition:(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (Mar--2015) (22"-U.S.C. 7104(g)). ___Alternate I (Mar--2015) of 52.222-50 (22"-U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (Aug--1996) (31"-U.S.C.--3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct--2004) (Pub.--L.--108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph--(b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept--2006), with Alternate--I (Oct--1995) (41"-U.S.C.--253g and 10"-U.S.C.--2402). 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct--2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Set-Aside (Nov--2011) (15"-U.S.C.--644). 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15"-U.S.C.--637(d)(2) and (3)). 52.219-14, Limitations on Subcontracting (Jan--2017) (15"-U.S.C.--637(a)(14)). 52.219-28, Post Award Small Business Program Re-representation (Jul--2013) (15"-U.S.C. 632(a)(2)). 52.222-3, Convict Labor (June--2003) (E.O.--11755). 52.222-19, Child Labor Cooperation with Authorities and Remedies (Oct--2016) (E.O.--13126). 52.222-21, Prohibition of Segregated Facilities (Apr--2015). 52.222-26, Equal Opportunity (Sep--2016) (E.O.--11246). 52.222-35, Equal Opportunity for Veterans (Oct--2015)(38"-U.S.C.--4212). 52.222-36, Equal Opportunity for Workers with Disabilities (Jul--2014) (29"-U.S.C.--793). 52.222-37, Employment Reports on Veterans, (Feb--2016) (38"-U.S.C.--4212). 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug--2011) (E.O. 13513). 52.225-1, Buy American Supplies (May--2014) (41"-U.S.C.--10a-10d). 52.225-5, Trade Agreements (Oct--2016) (19"-U.S.C.--2501, et-'seq., 19"-U.S.C.--3301 note). 52.225-13, Restrictions on Certain Foreign Purchases (June--2008) (E.O. s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul--2013) (31"-U.S.C.--3332). 52.239-1, Privacy or Security Safeguards (Aug--1996) (5"-U.S.C.--552a). (c) The Contractor shall comply with the FAR clauses in this paragraph--(c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-41, Service Contract Act Labor Standards (May--2014) (41"-U.S.C.--351, et-'seq.). 52.222-42, Statement of Equivalent Rates for Federal Hires (May--2014) (29"-U.S.C.--206 and 41"-U.S.C.--351, et-'seq.). (d) --Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph--(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor s directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3"-years after final payment under this contract or for any shorter period specified in FAR-'subpart--4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs--(a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct--2015) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Nov--2016) (15"-U.S.C.--637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (Sep--2016) (E.O.--11246). (v) 52.222-35, Equal Opportunity for Veterans (Oct--2015) (38"-U.S.C.--4212). (vi) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul--2014) (29"-U.S.C.--793). (vii) [Reserved] (viii) 52.222-41, Service Contract Act of--1965 (May--2014) (41"-U.S.C.--351, et-'seq.). (ix) 52.222-50, Combating Trafficking in Persons (Mar--2015) (22"-U.S.C. 7104(g)). Alternate I (Mar--2015) of 52.222-50 (22"-U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov--2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (May--2014) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (Oct 2015). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May--2014) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb--2006) (46"-U.S.C. Appx.--1241(b) and 10"-U.S.C.--2631). Flow down required in accordance with paragraph--(d) of FAR clause--52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) Other applicable provisions and clauses incorporated by reference:FAR 52.204-7 System for Award ManagementFAR 52.212-1 Instructions to Offerors Commercial itemsFAR 52.212-4 Terms and Conditions Commercial itemsFAR 52.217-5 Evaluation of OptionsFAR 52.217-8 Option to Extend ServicesFAR 52.217-9 Option to Extend the Term of the ContractFAR 52.222-41 Service Contract Labor StandardsFAR 52.225-2 Buy American CertificateFAR 52.232-33 Payment by Electronic Funds Transfer System for Award ManagementFAR 52.233-1 Disputes FAR 52.233-4 Applicable Law for Breach of Contract ClaimVAAR 852.273-75 Security Requirements for Unclassified Information Technology Resource VAAR 852.203-70 Commercial advertisingVAAR 852.237-70 Contractor responsibilitiesVAAR 852.270-1 Representatives of contracting officersVAAR 852.273-70 Late offersVAAR 852.273-74 Award without exchanges52.252-1"'solicitation Provisions Incorporated by Reference (Feb--1998)This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/Far/loadmainre.html http://www1.va.gov/oamm/oa/ars/policyreg/vaar/http://farsite.hill.af.mil/This announcement constitutes the only solicitation and interested parties are solely responsible for monitoring this solicitation and any amendments thereto. All contractors that intend to participate in the solicitation shall have an active registration with System for Award Management (SAM). If quoters do not have an active SAM account; account registration will be required at the following website. https://www.sam.gov/portal/public/SAM/. All quoters that are SDVOSB or VOSB must be verified through the Vendor Information Pages (VIP). An application and information is available at the following website https://www.vip.vetbiz.gov/. In accordance with VAAR 852.273-74, the Government intends to evaluate proposals and award a contract without exchanges with offerors.-- Therefore, each initial offer should contain the offeror s best terms from a cost or price and technical standpoint.-- However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary.Offerors are instructed to submit clear and concise offers which adhere to the following format: Introductory/Response Letter to include brief business history and capability statement (letter not to exceed 3 pages)Technical Ability section shall include a technical performance plan and proof of insurance and bonding. (section not to exceed 5 pages > not including copies of certificates)Past Performance section may include up to five business references with the following: name of business; name and title of point of contact; brief description of services performed; and date services performed (section not to exceed 5 pages)Completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items (provision may be accessed at http://farsite.hill.af.mil/), if not completed in SAM.Completed Schedule of Rates. Contract support services on (108) Evo Evolution Beds and (48) Platinum 6000 mattresses and pump systems.All sources who believe that they have the experience and capabilities to perform the required services referenced above and detailed in the Performance Work Statement may submit their detailed quote no later than 12:00pm EST on May 6, 2020 to the following: Scott Frankel, Scott.Frankel@va.gov. Oral communications are not acceptable in response to this notice. See attached document: Statement of Work.STATEMENT OF WORKINTRODUCTION AND SCOPE OF WORKThis contract is to provide service contract support services on (108) Evo Evolution Beds and (48) Platinum 6000 mattresses and pump systems, located at the Department of Veterans Affairs Medical Center, West Palm Beach, FL. Services shall be performed by manufacturer trained service engineers. Coverage shall begin on May 15, 2020 and end on May 14, 2021 unless otherwise noted in this contract. All equipment listed in part IV. Equipment of this document shall be maintained in proper operating condition as specified by the manufacturer. REQUIREMENTS Contractor shall provide maintenance/certification services in accordance with manufacturer s specifications and as outlined below:Provide service calls 8:00 am to 5:00 pm Monday through Friday, excluding Federal holidays. After hours emergency service will be billed at prevailing rates.Preventive maintenance shall include service designed to reduce product failure and extend the useful life of the system. This service shall include items such as cleaning, lubrication, calibration, inspection, testing and parts. Response time: 1 hour by telephone, 4-hour on-site service response. Emergency on-site response will be provided within 4 hours of telephone call. Emergency is defined as a non-functioning system. Updates: Provided at no cost for all items. Documentation: Contractor shall furnish a detailed field service report upon completion of work to Biomedical Staff in the Biomed Department. Payment will not be processed until a properly completed service report is received. The service report shall contain, at a minimum, the following information:Type, model and serial number (s) of all equipment on which maintenance was performedTotal time spent performing maintenance.Detailed narrative description of the services requiredCopies of all test reportsComplete list of parts replacedDate and time the repair was completedThe service report shall itemize every item in the specification. Each item shall state the "as found" condition or values, the "calibrated to" or "adjusted to" values, the factory design tolerances, and a complete description of all work performed concerning the items. Included will be a list of new parts used and recommended future repairs.Contractor shall have twenty-four (24) hour access to all needed parts.7) Contractor shall provide evidence of factory training for each service engineer upon request.PROGRESS AND COMPLIANCEContractor shall provide evidence of factory training for each service technician upon request.Contractor shall provide certification worksheets on each unit tested.Contractor shall contact Biomedical Instrumentation, (561) 422-6658 to arrange for service.Service reports shall be provided to Biomedical Engineering within 24 hours of completing service. The report shall include complete details of all work performed. The contractor shall provide certification in the form of technical documentation, original invoice, or service documentation that the quality of updates and upgrades is sufficient to guarantee continued performance and operation of the system listed in this contract.EQUIPMENTAll equipment listed below shall be maintained in proper operating condition as specified by the manufacturer.VA ID#Serial #ManufacturerModel70996126483SIZEWISEEVO70997126484SIZEWISEEVO70998126485SIZEWISEEVO70999126486SIZEWISEEVO71000126487SIZEWISEEVO71001126488SIZEWISEEVO71002126489SIZEWISEEVO71003126490SIZEWISEEVO71004126491SIZEWISEEVO71005126492SIZEWISEEVO71006126493SIZEWISEEVO71007126494SIZEWISEEVO71008126495SIZEWISEEVO71009126496SIZEWISEEVO71010126497SIZEWISEEVO71011126498SIZEWISEEVO71012126499SIZEWISEEVO71013126500SIZEWISEEVO71014126501SIZEWISEEVO71015126502SIZEWISEEVO71016126511SIZEWISEEVO71017126512SIZEWISEEVO71018126513SIZEWISEEVO71019126514SIZEWISEEVO71020126515SIZEWISEEVO71021126516SIZEWISEEVO71022126517SIZEWISEEVO71023126518SIZEWISEEVO71024126519SIZEWISEEVO71025126520SIZEWISEEVO71026126521SIZEWISEEVO71027126522SIZEWISEEVO71028126523SIZEWISEEVO71029126524SIZEWISEEVO71030126525SIZEWISEEVO71031126526SIZEWISEEVO71032126527SIZEWISEEVO71033126528SIZEWISEEVO71034126529SIZEWISEEVO71035126530SIZEWISEEVO71036126531SIZEWISEEVO71037126532SIZEWISEEVO71038126533SIZEWISEEVO71039126534SIZEWISEEVO71040126577SIZEWISEEVO71041126578SIZEWISEEVO71042126579SIZEWISEEVO71043126580SIZEWISEEVO71044126581SIZEWISEEVO71045126582SIZEWISEEVO71046126583SIZEWISEEVO71047126584SIZEWISEEVO71048126585SIZEWISEEVO71049126586SIZEWISEEVO71050126587SIZEWISEEVO71051126588SIZEWISEEVO71052126589SIZEWISEEVO71053126590SIZEWISEEVO71054126591SIZEWISEEVO71055126592SIZEWISEEVO71056126593SIZEWISEEVO71057126594SIZEWISEEVO71058126595SIZEWISEEVO71059126596SIZEWISEEVO71060126597SIZEWISEEVO71061126598SIZEWISEEVO71062126599SIZEWISEEVO71063126600SIZEWISEEVO71064126601SIZEWISEEVO71065126602SIZEWISEEVO71066126603SIZEWISEEVO71067126604SIZEWISEEVO71068126605SIZEWISEEVO71069126606SIZEWISEEVO71070126607SIZEWISEEVO71071126608SIZEWISEEVO71072126609SIZEWISEEVO71073126610SIZEWISEEVO71074126611SIZEWISEEVO71075126612SIZEWISEEVO71076126613SIZEWISEEVO71077126614SIZEWISEEVO71078126615SIZEWISEEVO71079126616SIZEWISEEVO71080126617SIZEWISEEVO71081126618SIZEWISEEVO71082126619SIZEWISEEVO71083126620SIZEWISEEVO71084126621SIZEWISEEVO71085126622SIZEWISEEVO71086126623SIZEWISEEVO71087126624SIZEWISEEVO71088126625SIZEWISEEVO71089126626SIZEWISEEVO71090126627SIZEWISEEVO71091126628SIZEWISEEVO71092126629SIZEWISEEVO71093126630SIZEWISEEVO71094126631SIZEWISEEVO71095126632SIZEWISEEVO71096126633SIZEWISEEVO71097126634SIZEWISEEVO71098126635SIZEWISEEVO71099126636SIZEWISEEVO71100126637SIZEWISEEVO71101126638SIZEWISEEVO71102126639SIZEWISEEVO71103126640SIZEWISEEVO74644131601SIZEWISEPLATINIUM 600074645131602SIZEWISEPLATINIUM 600074646131629SIZEWISEPLATINIUM 600074647131656SIZEWISEPLATINIUM 600074648131666SIZEWISEPLATINIUM 600074649131669SIZEWISEPLATINIUM 600074650131673SIZEWISEPLATINIUM 600074651131674SIZEWISEPLATINIUM 600074652131675SIZEWISEPLATINIUM 600074653131687SIZEWISEPLATINIUM 600074654131691SIZEWISEPLATINIUM 600074655131695SIZEWISEPLATINIUM 600074656131696SIZEWISEPLATINIUM 600074657132735SIZEWISEPLATINIUM 600074658132736SIZEWISEPLATINIUM 600074659132737SIZEWISEPLATINIUM 600074660132738SIZEWISEPLATINIUM 600074661132739SIZEWISEPLATINIUM 600074662132740SIZEWISEPLATINIUM 600074663132741SIZEWISEPLATINIUM 600074664132742SIZEWISEPLATINIUM 600074665132743SIZEWISEPLATINIUM 600074666132744SIZEWISEPLATINIUM 600074667132745SIZEWISEPLATINIUM 600074668132746SIZEWISEPLATINIUM 600074669132747SIZEWISEPLATINIUM 600074670132748SIZEWISEPLATINIUM 600074671132749SIZEWISEPLATINIUM 600074672132750SIZEWISEPLATINIUM 600074673132751SIZEWISEPLATINIUM 600074674132752SIZEWISEPLATINIUM 600074675132753SIZEWISEPLATINIUM 600074676132754SIZEWISEPLATINIUM 600074677132755SIZEWISEPLATINIUM 600074678132756SIZEWISEPLATINIUM 600074679132757SIZEWISEPLATINIUM 600074680132761SIZEWISEPLATINIUM 600074681132762SIZEWISEPLATINIUM 600074682132763SIZEWISEPLATINIUM 600074683132768SIZEWISEPLATINIUM 600074684132769SIZEWISEPLATINIUM 600074685132775SIZEWISEPLATINIUM 600074686132776SIZEWISEPLATINIUM 600074687132777SIZEWISEPLATINIUM 600074688132779SIZEWISEPLATINIUM 60007468974689SIZEWISEPLATINIUM 600074690132787SIZEWISEPLATINIUM 600074691132788SIZEWISEPLATINIUM 6000Page 8 of 8

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