Combine Solicitation – Breast Implant Supplies, IDIQ
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject:
Classification Code: 65 - Medical, dental & veterinary equipment & supplies
Solicitation Number:
Contact:
Setaside: N/AN/A
Place of Performance (address): 4212 North 16th StreetPhoenix, AZ
Place of Performance (zipcode): 85016
Place of Performance Country: US
Description:
Due Date:
Issued by:
The
Place of Performance:
NOTICES:
1. This is a Combined Synopsis/Solicitation.
2. ISSUED AS FULL AND OPEN COMPETITION The NAICS Code/Size Standard: 339113 / 750 Employees
3. Any questions regarding this announcement must be submitted in writing no later than
SECTION I - COMBINED SYNOPSIS & SOLICITAION NOTICE
This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13, Acquisition Procedures; and as supplemented with additional information included in this notice. This announcement constitutes the only solicitations; proposals are being requested and a written solicitation will not be issued. The Solicitation Number is
FULL AND OPEN COMPETITION - NAICS Code/Size: 339113 / 750 Employees
FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEM SECTION II - INSTRUCTIONS TO OFFERORS: ADDENDA
This section specifies the format and content that offerors shall use in response to this Request for Proposal (RFP). Offerors shall submit a response that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual and complete. Legibility, clarity, completeness and responsiveness are important. Proposals shall be in the form prescribed by, and shall contain a response to, each of the areas identified below. Any proposal which does not meet the requirements of the solicitation may be determined to be substantially incomplete and may result in rejection of the offeror's entire proposal.
The proposal shall be submitted in three separate sections:
I. Technical II. Past Performance III. Price
A complete Technical, Past Performance, and, Price proposal shall be submitted no later than the offer due date of
Technical
Offerors shall submit a proposal including all necessary documentation demonstrating that it meets all of the specification requirements and a solution is proposed for the ordering procedures within the Statement of Work (SOW). If marketing brochures are submitted, please ensure that it denotes exactly how all Statement of Work requirements and ordering procedures are met; otherwise, provide the supplemental information within the Technical approach of the proposal. Offerors shall submit sufficient documentation to allow for an evaluation of the Technical factor and its abilities to meet the Statement of Work.
Page limitation for Technical: The total number of pages shall not exceed twenty (20) pages, excluding the cover letter, title page and table of contents. If Technical contains more than the mandated page count then only the first twenty (20) pages will be evaluated.
Past Performance
Offerors shall provide recent and relevant contracts for the same or similar items for one or up to three (3) references within the last three (5) years. Contracts cited must be current, or have ended not more than three (5) years prior to the closing date of this solicitation. If the contract performance ended more than three (5) years prior to the closing date of the solicitation it will be determined not relevant.
The data for each reference shall contain at a minimum the following:
Company
If the offeror does not possesses relevant past performance, the offeror shall submit a statement affirming that it possesses no relevant Past Performance.
The Government may contact the POCs listed on the Past Performance Information Sheets. POCs must be either Government personnel (civil service or military) or employees of private sector clients with whom it has provided services. Information provided by or for POCs who work directly for the offeror or a teaming partner will be determined not relevant.
The Government reserves the right to consider other past performance information at its disposal, in addition to any information obtained from the references provided.
Page limitation for Past Performance: The total number of pages shall not exceed five (5) pages, excluding a cover letter and title page. If Past Performance contains more than the mandated page count then only the first five (5) pages will be evaluated.
Price
The offeror shall include the following:
* Completed "Pricing Schedule" that accompanies solicitation as an attachment.
* Adequate price competition is expected for this acquisition. Offeror shall submit individual line item pricing for each item below. Offerors shall submit firm-fixed pricing for the requirement. Include commercial price lists; any applicable discounts, GSA/VA Contracts and F.O.B Destination to the Government. Offerors shall include estimated timeframe, after the receipt of order, for delivery of supplies.
* Prices shall be good for 60 days.
FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEM (
Vendors not registered in the System for Award Management (SAM) database at the time the requirement is to be awarded will not be considered. Vendors may register with SAM by going to the website - www.sam.gov. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (
Only written requests for additional information will be accepted. Notification of any changes shall be made only on the FedBizOpp website.
Acknowledgement of solicitation number
Questions
Any questions must be addressed to Donovan.Conley@ihs.gov by email only no later than
No phone calls will be accepted.
Responses
All responses should be submitted electronically to Donovan.Conley@ihs.gov by
* Complete company name and address * Company POC including title, email address and phone number * Cage Code * DUNS Number * Place of Manufacture
Period for Acceptance of Offers
The offeror agrees to hold the prices in its offer from for 60 calendar days from the date specified for receipts of offers within which offer may be accepted..
SECTION III - PRICE SCHEDULE
The Contractor shall furnish all required breast implant supplies as listed in the Pricing Schedule in accordance with the Statement of Work (SOW) and all other terms and conditions specified herein.
a. Period of the Contract: One (1) base year and four (4) one (1) year options. b. The minimum amount the Government will acquire is
DELIVERY LOCATION:
Delivery shall be made no later than ____ (fill date) calendar days or sooner after receipt of order (ARO).
Responsibility and Inspection: Unless otherwise specified in the contract or purchase order, the supplier is responsible for the performance of all inspection requirements and Quality Control (QC). PRICING SCHEDULE:
See Attachment, Solicitation Number
SECTION IV - STATEMENT OF WORK (SOW)
Project Title:
1. Requirements:
The technical requirements shall include the styles described within the Price Schedule (See Section III, Price Schedule). Offerors shall provide their gel implant, saline implant and expander listing specifications for verification of the models, styles, profiles, catalog number, volume, width and projections along with their proposals.
The Contractor shall not provide substitutions or alterations to the product to be ordered without the express written consent from the Contracting Office and the approval from PIMC. The Contractor shall make no adjustments, changes, deletions or additions to the list of products to be provided without a written contract modification from the Contracting Officer. Request for modification must be submitted in writing to the Contract Specialist as specified in the Instructions to Offerors.
The Contractor shall provide product support to PIMC. The Contractor shall appoint a representative for the routine interactions with the PIMC. The Contractor shall provide a name, email address, and phone number for this individual. If the Contractor changes its appointed representative, it must notify PIMC in writing and provide the new representatives contact information. This individual shall be well-versed in the items provided by the Contractor under the contract and be able to address any technical issues/questions.
The supplies shall be compliant with the
Contractor shall be the original supply manufacturer, authorized dealer, authorized distributor or authorized reseller for the proposed supplies. Warranty and service are provided and maintained by the original supply manufacturer.
2. Ordering Procedures:
The Government will utilize a provisional ordering program. The Contractor shall be responsible on providing a worksheet for Ordering Officials to place implants and expanders orders. The Ordering Officials will provide the Contractor an order no earlier than 14 days before surgery. Orders shall be delivered FOB Destination. All unused implants and expanders must be returned within 30 days after surgery and the Contractor will provide prepaid return labels and phone number with their designated transportation carrier. No additional charges or shipping may be levied against the Government in order to meet this requirement and the cost of shipping/delivery will be included in the contract. The Contractor shall provide email notices to the COR and Ordering Officials to return unused implants and expanders. On the last day of month the Contractor shall provide PIMC an invoice for the ordered implants and expanders.
The Government will issue Task Order(s) as the need arises either in a lump sum for the year or for individual emergencies. RFQ's may be issued to all awardees and award given to the best offerer or as time the requirement necessitates, the requirement may just be awarded as the Contracting Officer deems necessary. If an RFQ is issued, the evaluation criteria is lowest price.
3. Estimated 1 Year Quantities by Category:
Line Item Unit Quantity A. Expander With Tabs Each 3 B. Expander Without Tabs Each 2 C. Gel Sizers Each 2 D. Saline Implants Each 3 E. Gel Implants, Shaped Cohesive Each 8 F. Gel Implants, Smooth Round Each 8
FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (
This is a best value tradeoff procurement. The Government may elect to award to other than the lowest priced, based on the evaluation of the non-priced factors and the best value to the Government. Technical is more important than Past Performance; Technical and Past Performance, when combined, are more important than Price. Since awards will be made on a best value trade-offs, the Contracting Officer reserves the right to award to other than the lowest priced offeror providing the prices are determined to be fair and reasonable.
Proposals shall include sufficiently detailed information to enable evaluation based on the following factors:
EVALUATION FACTOR CRITERIA FACTOR 1 - Technical
The Government will evaluate each offer to determine the offer's ability to meet the requirement and ordering procedures of the solicitation as described in the Statement of Work.
The Government will not assume that the offeror possesses any capability or knowledge unless it is specified in the Technical section.
FACTOR 2 - Past Performance
The Government will first evaluate the offeror's Past Performance references to determine whether the company has provided relevant Past Performance. A determination of relevant or not relevant will be made for each reference. A relevancy determination may be made based solely on the information provided on the past performance.
Past performance information may be obtained from any other sources available to the Government, such as Past Performance Information Retrieval System (PPIRS) and interviews with Contracting Officer's Representatives/Technical Liaisons.
The Government reserves the right to utilize other information not provided by the vendor and will evaluate information readily available. It is the responsibility of the offeror to ensure names and phone numbers of points of contact are verified and accurate. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance (FAR 15.305(a)(2)(iv)). The offeror will receive a neutral rating.
Past Performance reference format: Company Name:___________________________________ Address:_________________________________________ contact
FACTOR 3 - Price
The Government will evaluate the proposals to determine the price fair and reasonableness in accordance with FAR 13.106-3(a).
Offer must be good for 60 calendar days after submission.
FOB Destination CONUS (Continental
RATING METHODS
Factor 1 - Technical: Adjective Rating: One of the following ratings will be assigned.
TECHNICAL RATINGS Rating Definition Exceptional Greatly: exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies. Good: Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist. Acceptable: Meets all the minimum requirements of the criteria; has an average probability of success; no significant weaknesses and any deficiencies can be readily corrected. Marginal: Fails to meet one or more of the minimum requirements of the criteria; low probability of success; major weaknesses and/or significant number of deficiencies exist Unacceptable: Fails to meet any of the minimum requirements of the criteria; proposal needs major revisions; very low probability of success.
Factor 2 - Past Performance Ratings: One of the following ratings will be assigned.
PAST PERFORMANCE RELEVANCY RATINGS Rating Definition Very Relevant: Present/past performance effort involved essentially the same magnitude of effort and complexities this solicitation requires. Relevant: Present/past performance effort involved much of the magnitude of effort and complexities this solicitation requires. Somewhat Relevant: Present/past performance effort involved some of the magnitude of effort and complexities this solicitation requires. Not Relevant: Present/past performance effort did not involve any of the magnitude of effort and complexities this solicitation requires.
The combination of relevancy and recency, and performance documented by the information collected by the Government, will result in one of the following ratings:
PAST PERFORMANCE RATINGS Rating Description Acceptable: Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown (See note below.).
Unacceptable: Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.
SECTION VI - CONTRACT CLAUSES AND ADMINISTARTION DATA
FAR 52.252-2
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm
Number Title (Date) FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to
FAR 52.216-18 Ordering (
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.
FAR 52.216-19 Ordering Limitations (
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than
(b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
FAR 52.216-22 Indefinite Quantity (
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Item (
FAR 52.217-8 Option to Extend Services (
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.
FAR 52.217-9 Option to Extend Term of the Contract (
(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 Days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years and six (6) months.
Health & Human Services Acquisition Regulation (HHSAR) Clauses, Authority: 5 U.S.C. 301; 40 U.S.C. 121(c)(2)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/VFHHSARA.HTM
Number Title (Date)
FAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigation (
ADMINISTRATIVE DATA:
Contracting Officer Authority:
The Contracting Officer is designated on the contract face page. Only the Contracting Officer has the authority to approve any deviations from the specifications and terms of this contract. Undertakings and/or agreements relative to this contract must be taken up in writing with the Contracting Officer, and Matters handled otherwise will not be recognized as binding upon the government. The contractor shall accept no instructions which deviate from the contract if issued by any person other than the Contracting Officer.
Contracting Officer's
1. The Contracting Officer shall designate the COR representing the Government for the purpose of this contract in writing. Such designation will set forth the duties specifically delegated in regard to the performance of this contract. A copy of the designation will be provided to the contractor.
(To be completed at time of award) is hereby designated as the COR for this contract.
2. The Government may unilaterally change the COR designations. 3. The major responsibility of the COR is to ensure Contractor accountability, monitor contract performance, and assist the Contractor in the resolution of program problems encountered during the performance of this contract.
4. The COR shall be responsible for:
a) Monitoring the Contractor's technical progress, including the surveillance and assignment of performance and recommending to the contracting Officer changes in requirements; b) Interpreting Statement of Work; c) Performing technical evaluation as required; d) Performing technical inspection and acceptance required by the contract; e) Assisting the contractor in the resolution of technical problems encountered during performance.
The COR does not have authority to modify or change the terms and conditions of the contract.
Contract Administrative Data
1. Federal Acquisition Regulations (FAR) require all contractors conducting business with the Government to be registered in the online database: 1) The System Awards Management System (SAM) Government-wide online database for the provision of basic information relative to contract awards [refer to FAR Clause 52.212-4, para (t)].
You may accomplish these registrations online at the following web sites:
SAM - http://www.sam.gov
2.
a. CONTRACTOR (Provide name and address): _____________________________ _____________________________ _____________________________ _____________________________
DUNS Number: ___________________________________(Provide DUNS) [See FAR 52.212-1 Instructions... (j) Data Universal Numbering System (DUNS) Number] TAX ID: _________________________________________(Provide TAX ID)
b. GOVERNMENT:
[X} 52.232-34, Payment by Electronic Funds Transfer- The Debt Collection Act of 1996 requires that Federal non-tax payments made after
[ ] 52.232-36, Payment by Third Party
4. INVOICES: Invoices shall be submitted in ARREARS:
a. Quarterly [ ] b. Semi-Annually [ ] c. Other [X] Monthly in Arrears
5. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically.
6. INVOICING/BILLING:
Contractor shall establish a recordkeeping system of contractor supplies provided. Contractor may only bill for supplies provide to the PIMC. At the end of each month the contractor will submit an invoice for payment.
Invoice Requirements and Supporting Documentation: Supporting documentation and invoices must be submitted no later than the 10th workday of the month. Changes or corrections shall be submitted by separate invoice. In addition to information required for submission of a "proper" invoice in accordance with FAR 52.212-4 (g) all invoices must include:
Electronic Invoicing:
The contractor shall accept payment for supplies delivered under this contract as payment in full. The Contractor shall not bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against, any person or entity other than the PIMC for supplies provided pursuant to this contract. It shall be considered fraudulent for the Contractor to bill other third parties for supplies rendered under this contract. This provision shall survive the termination or ending of the contract. 7. TAX EXEMPT STATUS:
THE DEPARTMENT OF HEALTH AND HUMAN SERVICES,
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE
SECTION VII - PROVISIONS
FAR 52.252-1
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
http://farsite/hil/af.mil/vffara.htm
NUMBER TITLE DATE
FAR 52.204-7 System for Award Management (
FAR 52.216-1 Type of Contract (
The Government contemplates award of a Firm-Fixed Price, Indefinite-Delivery Indefinite-Quantity contract resulting from this solicitation.
FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (
The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision. (a) Definitions. As used in this provision-- "Administrative merits determination" means certain notices or findings of labor law violations issued by an enforcement agency following an investigation. An administrative merits determination may be final or be subject to appeal or further review. To determine whether a particular notice or finding is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance. "Arbitral award or decision" means an arbitrator or arbitral panel determination that a labor law violation occurred, or that enjoined or restrained a violation of labor law. It includes an award or decision that is not final or is subject to being confirmed, modified, or vacated by a court, and includes an award or decision resulting from private or confidential proceedings. To determine whether a particular award or decision is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance. "Civil judgment" means-- (1) In paragraph (h) of this provision: A judgment or finding of a civil offense by any court of competent jurisdiction. (2) In paragraph (s) of this provision: Any judgment or order entered by any Federal or State court in which the court determined that a labor law violation occurred, or enjoined or restrained a violation of labor law. It includes a judgment or order that is not final or is subject to appeal. To determine whether a particular judgment or order is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance. "DOL Guidance" means the
Link/URL: https://www.fbo.gov/spg/HHS/IHS/IHS-PIMC/17-247-SOL-00068/listing.html
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