Presolicitation Notice – VIPR I-BPA for Heavy Equipment for Region 3 – Southwest Region

Federal Information & News Dispatch, Inc.

Notice Type: Presolicitation Notice

Posted Date: 03-DEC-13

Office Address: Department of Agriculture; Forest Service; R-3 Southwestern Region; Apache-Sitgreaves National Forests

Subject: VIPR I-BPA for Heavy Equipment for Region 3 - Southwest Region

Classification Code: F - Natural resources & conservation services

Solicitation Number: AG-8371-S-14-7002

Contact: Anne Weiskircher, 9283336310, [email protected], Apache-Sitgreaves National Forests, P.O. Box 640, Springerville, Arizona, 85938

Setaside: Total Small BusinessTotal Small Business

Description: Department of Agriculture

Forest Service

R-3 Southwestern Region

The USDA Forest Service, Southwestern Region (Region 3), is soliciting quotes (RFQ) for Heavy Equipment (dozers, excavators, and transports) for use on a local, Regional, and Nationwide basis. Proposed rates shall include, but are not limited to, labor (as required), equipment, operating supplies, materials, State and Federal taxes (including workers compensation costs), insurance coverage, transportation costs, overhead, and profit, and any costs/fees necessary to ensure equipment/operators/crews meet(s) the specified standards. As required by the agreement, any costs associated with a contractor provided support truck for fuel, maintenance, and operator transportation; delivery/setup/takedown, mobilization/demobilization, power generation, and a Contractors representative attendance at the operational period briefings should also be included. The resources may be used in the protection of lands, to include but not be limited to, severity, fire suppression and all-hazard incidents. The Agreements will be competitively awarded within Region 3. The Government anticipates awarding multiple Incident Blanket Purchase Agreements (I-BPA) using set asides for HubZone small businesses, Service Disabled Veteran-Owned small businesses (SDVOSB),and all other Small Businesses under NAICS 115310. The Small Business size standard is $17.5 million. Other information for vendors is listed below: 1) Vendors must have a valid e-mail address since all VIPR communications are conducted via e-mail. An e-mail address is required for all of the following registrations. 2) Vendors must have a valid DUNS Number. Request a free DUNS Number from Dun and Bradstreet on the web at https://iupdate.dnb.com/iUpdate/companylookup.htm. 3) Register in the System for Award Management (SAM) formerly known as CCR. Vendors can access SAM at https://www.sam.gov/. IMPORTANT: Your account being active in SAM is directly related to your being able to receive payment for any orders received. If you do not update the Entity Management information at least once every 365 days, the registration becomes inactive. 4) Vendors are required to have a USDA Level 2 eAuthentication account that provides the ability to conduct official electronic business transactions. Information for obtaining a Level 2 eAuthentication account is available on the web at http://www.fs.fed.us/business/incident/eauth.php 5) Vendors must use the VIPR Vendor Application to view and respond to the solicitation. Vendors must register in this app on the web at http://www.fs.fed.us/business/incident/vendorapp.php. To ensure payment after responding to an order, the vendors primary company name must be the IRS approved TAX PAYER NAME" as listed in SAM, including punctuation, spacing conventions, and spelling. The second line in the VIPR vendor application allows for a name you are doing business as - listed as the DBA. You may list your Dun and Bradstreet legal business name or your dba name as stated in SAM. Both your Tax Payer Name and your DBA name will appear on the award document and the DPL. The solicitation will be available electronically only and will be posted to the FedBizOpps at https://www.fbo.gov no later than December 17, 2013. Electronic responses must be submitted in the VIPR Vendor Application by 4:30 P.M. MST, January 29, 2014. NO PAPER COPIES WILL BE ISSUED AND NO TELEPHONE REQUESTS FOR THE SOLICITATION WILL BE ACCEPTED; this is an all electronic process. 6) A pre-quote meeting will be held via video teleconference (VTC) on Wednesday, January 8, 2014, from 1:00 pm-4:00 pm. Locations will be posted once they are determined. If you have specific questions about the equipment or contract requirements in Section D, please submit them by email to Anne Weiskircher at least 5 days before the VTC. For further information, contact Anne Weiskircher by e-mail at [email protected].