Combine Solicitation – Service Agreement for 5 Carestream DRX Digital Xray Systems
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Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: Service Agreement for 5 Carestream DRX Digital Xray Systems
Classification Code: J - Maintenance, repair & rebuilding of equipment
Solicitation Number: HHSNCCOPC-CS-14007521
Contact:
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address): 9000 Rockville PikeBethesda, MD
Place of Performance (zipcode): 20892
Place of Performance Country: US
Description:
Clinical Center/
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-66 effective
CONTRACT REQUIREMENTS The following 5 Carestream Digital X-Ray Systems: * DRX Dual Siemens Room Retrofit (S/N 46120663) including 2 Digital Detectors * DRX Mobile Retrofit (S/N 46119565) including 1 Digital Detector * DRX Mobile Retrofit (S/N 46124957) including 1 Digital Detector * DRX Dual Siemens Room Retrofit (S/N 46124788) including 2 Digital Detectors * DRX Mobile Retrofit (S/N 46125862) including 1 Digital Detector
are to be covered including the following requirements.
1) The following services shall be provided as needed: a. Provide onsite emergency repair services including labor and replacement of malfunctioning parts
2) All labor (time) and all materials are to be included with the exception of supplies and consumables. 3) Covered components must include, but not limited to: 9 wireless digital DRX detectors, battery chargers, DRX-1 system capture console, software, exposure hand switches, wireless access ports,
GOVERNMENT RESPONSIBILITIES Provide a safe work environment and access for the service/preventative maintenance on the equipment.
REPORTING REQUIREMENTS AND DELIVERABLES Contractor shall provide a field service report describing diagnosed problems and solutions upon completion of the work.
PROGRAM MANAGEMENT AND CONTROL REQUIREMENTS N/A
INSPECTION AND ACCEPTANCE REQUIREMENTS Verification of the repair will be performed on the equipment by the Senior Medical Physicist (or his designee) upon completion of the repair.
PERIOD OF PERFORMANCE 26MAY14 -
Performance period start date may be amended as needed.
PERIOD OF PERFORMANCE: BASE YEAR :
TECHNICAL EVALUATION ELEMENTS 1. Technical Approach (25) The Government will evaluate the offeror's technical approach to satisfy the following solicitation requirements. A. Remedial Maintenance duties. B. Preventative Maintenance duties. C. Telephone Support duties. D. Drop Rider Protection. E. Liquid Damage Protection.
2. Experience(25) The offeror must demonstrate a minimum of two (2) years of experience providing maintenance support services similar to or equivalent digital x-ray equipment to the system that is subject of this procurement.
3. Past Performance (25) The offeror must provide three references from previous customers where the offeror provided maintenance support with similar specifications and complexity to the Carestream DRX Evolution Digital X-Ray System.
4. PRICE(25) The price quoted will be evaluated for price reasonableness. A best value analysis will be performed taking into consideration the results of the technical evaluation, price evaluation, and the ability to complete the work within the Government's required schedule.
********* FAR 52.212-1 Instruction to Offerors-/Commercial Items (FEB 2012)(see Attachment No. 2 for additional proposal preparation instructions), FAR 52.212-2 Evaluation - Commercial Items (
FAR 52- 212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (
(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.222-41, Service Contract Act of 1965 (
(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of
(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (
(d)(1) The Comptroller General of
The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract in full text, to implement provisions of law or Executive orders applicable to acquisitions of commercial items. The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract in full text, to implement provisions of law or Executive orders applicable to acquisitions of commercial items.
FAR 52.217-8 Option to Extend Services (
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days from the expiration of the current contract period of performance. (End of clause)
FAR 52.217-9 Option to Extend the Term of the Contract (
(a) The Government may extend the term of this contract by written notice to the Contractor within the current period of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. (End of clause) Contracting Officer's Representative
The following Contracting Officer Representative (COR) will represent the Government for the purpose of this contract:
To be determined at the time of award.
The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract.
The Government may unilaterally change it's COR designation.
Post Award evaluation of Contractor Performance
a) Contractor Performance Evaluations Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR 42.15. The final performance evaluation will be prepared at the time of completion of work. In addition to the final evaluation, interim evaluation(s) shall be submitted at the time of the annual evaluation. Interim and final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation.
The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the evaluations Contractor responses and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.
b) Electronic Access to Contractor Performance evaluations Contractors that have internet capability may access evaluations through a secure Web site for review and comment by completing the registration form that can be obtained at the following address: hhtp://oamp.od.nih./OD/CPS/cps.asp. The registration process requires the Contractor to identify an individual that will serve as a primary point of contact and who will be authorized access to the evaluations for review and comment. In addition, the Contractor will be required to identify an alternate contact that will be responsible for notifying the cognizant contracting official in the event the primary contact is unavailable to process the evaluation within the required 30-day time frame.
Reporting Matters Involving Fraud, Waste and Abuse
Anyone who becomes aware of the existence or apparent fraud, waste and abuse in NIH funded programs is encouraged to report such matters to the HHS Inspector general's Office in writing or the Inspector general's hotline. The toll free number is 1-800-HHS-TIPS (1-800-447-8477). All telephone calls will be handled confidentially. The email address is [email protected] and the mailing address is:
ADDITIONAL PROPOSAL INSTRUCTIONS:
Full text copies of the representations and certifications for the other cited provisions and clauses may be obtained online at the NCI website at http://amb.nci.nih.gov.
Offers must be submitted on a SF 1449 that is signed by an authorized representative of the Offeror and include a completed Schedule of
The Government reserves the right to make an award to that offeror whose quotation provides the best overall value to the Government. Interested offerors may submit proposals electronically to this notice no later than
Link/URL: https://www.fbo.gov/spg/HHS/NIH/CCOPC/HHSNCCOPC-CS-14007521/listing.html
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