Combine Solicitation – PHARMACIST SERVICES – WEWOKA

Notice Type: Combine Solicitation

Posted Date: 15-MAY-14

Office Address: Department of Health and Human Services; Indian Health Service; Oklahoma City Area Office; 701 Market Drive Oklahoma City OK 73114

Subject: PHARMACIST SERVICES - WEWOKA

Classification Code: Q - Medical services

Solicitation Number: 246-14-Q-0013

Contact: Edson Yellowfish, Phone 405-951-3888, Email [email protected]

Setaside: Total Small BusinessTotal Small Business

Place of Performance (address): WEWOKA INDIAN HEALTH CENTERSTATE HIGHWAY 56 AND 270 JUNCTION WEWOKA, OK

Place of Performance (zipcode): 74884

Place of Performance Country: US

Description: Department of Health and Human Services

Indian Health Service

Oklahoma City Area Office

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as Request for Quotes (RFQ) #246-14-Q-0013.

This procurement is a 100% small business set-aside under NAICS code 621399 with a standard business size of $7.0 million.

Contractor shall provide a firm-fixed hourly rate for 1800-2000 hours. Estimated time period is one year from beginning date of approximately July 27 2014. This award will be awarded as a base plus option year requirement, with an additional four years to be solicited.

Estimated start date is July 27 2014. The closing date for receipt of quotes is May 30 2014 4:30 PM CT. Quotes may be mailed to Division of Acquisitions Management, OCAO IHS, 701 Market Drive, Oklahoma City OK 73114, Attn. Edson Yellowfish. Qualified vendors must review the following and submit applicable information. No phone inquiries.

This work statement describes the requirements for providing pharmacy services for the Oklahoma City Area Indian Health Service (OCAIHS), Wewoka Indian Health Center, Wewoka, Oklahoma.

STATEMENT OF WORK

Pharmacy Service Wewoka Indian Health Center Wewoka, Oklahoma

BACKGROUND AND PURPOSE OF THE CONTRACT

A full time contract pharmacist (contractor) and/or licensed pharmacist(s) employed by the contractor, whose mission is to provide accessible, full-scope, quality pharmacy services to eligible Indian patients at the Wewoka Indian Health Center staffs the Pharmacy department at the Wewoka Indian Health Center (WIHC).

Pharmacy services will be available to eligible patients at the WIHC. The staff of the WIHC and the pharmacist(s) shall work in close cooperation in order to meet the needs of the patient.

The primary purpose of this contract is to provide the patients seen at the WIHC, quality pharmacy services. The Contractor(s) shall hold a current state license in pharmacy.

PERIOD OF PERFORMANCE: approximately July 27, 2014 through July 26, 2015

STATEMENT OF WORK

Pharmacy services shall be provided at the WIHC. Onsite services shall be available daily and scheduled in a manner mutually agreed upon by the contractor(s) and the service unit.

Clinical services: The services will include the following:

1. Assure appropriateness of drug therapy. 2. Verify that patients understand their medications and appropriate outcomes of their drug therapy. 3. Assure availability, preparation and control of medications. 4. Provide drug information, drug therapy consultation and staff education relating to drug therapy. 5. Provide health promotion and disease prevention activities relating to drug use and preventive drug therapy. 6. Manage therapy for selected patients in whom drugs are the primary method of treatment. 7. Performance of other assigned duties or agency-specific activities including administrative duties. 8. Performs a variety of professional tasks of average technical difficulty in fulfillment of the department's basic patient care and service functions. 9. Exercises independent judgment in accomplishment of a variety of professional tasks. Judgmental failure could seriously affect the health status of one or more individuals. 10. Normally exercises no supervision over other professionals. May from time to time supervise a support person in the accomplishment of individual tasks, but does not have overall supervisory authority for the support personnel. 11. Procedures for performing routine aspects of the work have been developed, and a variety of guidelines are available. Situations not covered are referred to a senior, more experienced pharmacist. 12. The Contractor shall provide Pharmacy Services and/or additional licensed Pharmacists, as needed, on a five (5) days per week per Contracted employee, not to exceed forty (40) hours per week, per Contractor. Overtime is not authorized. Services shall be scheduled in a manner that is mutually agreed upon between the Contractor and the service unit. This is a non-personal service fixed price contract. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

* The Contractor(s) will perform duties in the WIHC pharmacy, using the equipment and supplies provided. * Administrative and professional support that is available to Indian Health Service personnel. This will include but not limited to copy machines, telefax machines, medical library, and telephone services. * Initial and ongoing orientation to the WIHC Service Unit, clinic policy and procedures related to performance of duties outlined in the Work Statement and the Indian community served. * Use of government furnished facility space, equipment, supplies, and personnel are for the provision of care and services set forth in the contract only.

CONTRACTOR-PROVIDED EQUIPMENT

The Indian Health Service does not anticipate a need for contractor furnished equipment. However, the Chief Pharmacist may allow any instrument or piece of equipment specifically preferred or requested by Contractor(s) after approval.

EVALUATION AND REPORTING REQUIREMENTS

Allow the government to evaluate the quality of professional and administrative services provided, but retain no control over the medical, professional aspects of the services rendered (e.g., professional judgement).

The service unit shall provide an ongoing method of monitoring and evaluating patient services set forth in this contract.

The Contractor(s) shall be required to participate in a quality improvement program consistent with current Join Commission on Accreditation of Healthcare Organization (JCAHO) standards for ongoing monitoring and evaluation of the quality and appropriateness of care.

PROVIDER/CONTRACTOR QUALIFICATIONS AND REQUIREMENTS

The Contractor(s) shall meet the following:

* Hold a current, unrestricted state professional license in pharmacy from any of the 50 United States or the Commonwealth of Puerto Rico. * Contractor(s) must provide a copy of the current year certificate of liability insurance coverage. * Notify the WIHC of any changes in contract privileges at any non-IHS facilities. * Have no work or health restrictions interfering with the performance of pharmacy services. * Speak, understand, read, and write English fluently. Communicate with sufficient clarity to be understood by the patients and health staff of the WIHC. * Possess sufficient initiative, interpersonal relationship skills, and culturally sensitivity such that he/she can relate constructively to patients from the Native American community. * Standards of personal hygiene and grooming such that his/her image as a pharmacist is compatible with the expectation of the WIHC staff and the Indian community. * Indemnify the Government for any liability producing act or omission of the Contractor(s), its employees and agents occurring during contract performance.

CLAUSES INCORPORATED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulations (HHSAR) can be accessed on the Internet at http://www.farsite.hill.af.mil.

The provisions of 52.212-1, Instructions to Offerors-Commercial Items (FEB 2012), applies to this acquisition. In addition to the information required in FAR 52.212-1, Prospective contractors should provide the following: (1) completed "Temporary Waiver of Character Investigation" and "Declaration for Federal Employment" form (attached) (2) Dun and Bradstreet Number (note: Contractors must be registered in the System for Award Management (SAM) to be eligible for award. This can be done at https://www.sam.gov/portal/public/SAM/).

The provisions of 52.212-2, Evaluation - Commercial Items (Jan 1999) applies to this acquisition. The Government intends to award one from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (1) Price; (2) Qualifications. Both factors are equal in importance.

Quotes shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (NOV 2013) or indicate certifications in ORCA at https://orca@bpn,gov.

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (SEP 2013), applies to this acquisition. The following FAR and HHSAR clauses apply: 52.204-7 Central Contractor Registration (July 2006), 52.204-9 Personal Identity Verification of Contractor Personnel (Sept 2007), 52.223-6 Drug-free Workplace (May 2001), 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997), 352.224-70 Confidentiality of Information (April 1984), 352.270-17 Crime Control Act-Reporting of Child Abuse (Jan 2006) and 352.270-18 Crime Control Act-Requirement for Background Checks (Jan 2006).

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Jan 2014) applies to this acquisition. The following clauses apply: 52.203-6, Restriction on Subcontractor Sales to the Government (Sept. 2006); 52.219-6, Notice of Total Small Business Set-Aside (June 2003); 52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers with Disabilities (June 1998); 52.222-50, Combating Trafficking in Persons (Aug 2007); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003).

EVALUATION CRITERIA Technical as well as price will be a deciding factor for award of a purchase order. The due date for this requirement is May 30 2014 4:30 PM CT. All bids should be submitted via mail/fedex to: Oklahoma Area Indian Health Services, attn: Edson Yellowfish, 701 Market Drive, Oklahoma City OK 73114. THE INDIAN HEALTH SERVICE WILL NOT CONSIDER YOUR QUOTE FOR AWARD IF YOU FAIL TO RESPOND TO THESE EVALUATION CRITERIA AS FOLLOWS:

A) registration in the System for Award Management (SAM) database (reference https://www.sam.gov/portal/public/SAM/) B) Propose and provide an all inclusive hourly rate for services. The estimated quantity is 1800-2000 hours for a one-year period, with an option to add 4 years. Dates are as follows: July 27, 2014 - July 26, 2015 Base Year July 27, 2015 - July 26, 2016 Option Year #1 July 27, 2016 - July 26, 2017 Option Year #2 July 27, 2017 - July 26, 2018 Option Year #3 July 27, 2018 - July 26, 2019 Option Year #4 The estimated start of award is July 27 2014. C) Provide a "Temporary Waiver of Character Investigation" form, and "Declaration for Federal Employment." (attached) D) Certifications in ORCA at https://[email protected] E) Medical Liability Insurance ($1million/$3million)

F) Current pharmacy licensure (any state or Puerto Rico)

G) Documentation of at least two (2) years clinical experience.

H) Documentation of two past references

** Please note that potential awardees will be required to pass a background investigation from the IHS Human Resource Department. This process may take up to three weeks **

Link/URL: https://www.fbo.gov/spg/HHS/IHS/IHS-Oklahoma/246-14-Q-0013/listing.html