Journalist Fellowship
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: Journalist Fellowship
Classification Code: R - Professional, administrative, and management support services
Solicitation Number:
Contact:
Setaside: N/AN/A
Place of Performance (address): Office on Women's
Place of Performance (zipcode): 20201
Place of Performance Country: US
Description:
Acquisition Management Services
SECTION 1 - SUPPLIES OR SERVICES AND PRICES/COSTS 1.1 BRIEF DESCRIPTION OF SERVICES
1.2 TYPE OF CONTRACT The Government has determined to award as a Firm Fixed Price.
1.3 NON-SEVERABLE SERVICES
The services specified in this contract (or line item) have been determined to be non-severable services - a specific undertaking or entire job with a defined end product of value to the Government.
1.4 CONSIDERATION AND PAYMENT SCHEDULE
The total fixed price of this contract/order is tiny_mce_marker____________. Payment shall be made upon the delivery and acceptance of the services listed in Section 5.3. SECTION 2- DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 2.1 TITLE Office on Women's Health Journalism Fellowship 2.2 BACKGROUND
The Office on
OWH works to redress inequities in research, health care services, and education that historically placed the health of women at risk. OWH promotes women's health through its 4 basic functions.
1. Coordinating and Promoting Collaborations among HHS Agencies and Offices: OWH serves as the coordinating office for women's health initiatives across the agencies of HHS, including the
* Increase Visibility for OWH. This fellowship will raise OWH's visibility among health news reporters, writers, editors, and producers as a source of interesting, reliable, and valuable women's health information. Participants are exposed some of OWH's key resources and services, and return to their newsrooms to share this information with their colleagues and fellow journalists.
* Improve Knowledge Dissemination. This fellowship will help more journalists know about the information OWH provides thus opening new dissemination channels to the public. This helps OWH enhance its ability to distribute and promote its health education materials more efficiently. Health and medical journalists also enhance their ability to incorporate more of the Office's data, programs, and resources into their news reporting and editing.
* Enhance Medical and Scientific Reporting. Through the fellowship, OWH will impact future coverage of health and medicine by helping fellows better understand and obtain evidence-based information on women's health. Reporters will learn about the office's priorities and major projects, how to access women's health information, how to analyze its importance, and then describe its application. The fellows also are exposed to the OWH and other federal women's health subject matter experts to enable them to identify credible sources to cover women's health issues.
2.3 PURPOSE The OWH seeks to establish a journalism fellowship program in order to: raise OWH's visibility and awareness among the news media; help promote and foster the dissemination of women's health information; increase awareness of OWH's resources for health reporting; and enhance the quality and accuracy of today's coverage of women's health issues.
The OWH Health Journalism Fellowship is envisioned for at least 5 journalists (screened and selected by an independent journalism association) to participate in a three-day, on-site visit with researchers and senior officials at the
The contractor shall demonstrate how it will plan, implement, integrate, and successfully provide each described service or task within the specified period of performance and according to the prescribed timeframe for deliverables.
2.4 STATEMENT OF WORK
The contractor shall provide all labor, material, equipment and resources to achieve the Objectives as detailed in Specific Tasks and Deliverables below.
The contractor shall be directly responsible for ensuring the accuracy, timeliness and completion of all tasks under this effort. Specifically, the Contractor shall be responsible for the following Tasks:
Task 1: Program Management a. Within 7 days of award, meet with OWH to outline goals and schedules. This meeting shall initiate the communication process by introducing key task participants and explaining their roles, reviewing communication ground rules, and ensuring a common understanding of subtask requirements and objectives. b. Conduct regular meetings with OWH to discuss and plan ongoing activities c. Within 3 days of each meeting provide OWH with notes summarizing the discussion, and outlining next steps to be taken
Task 2: Fellowship program development a. Work with OWH to develop objectives for program b. Work with OWH to determine criteria for selection of 5 attendees c. Create application form and process for selecting attendees d. Create agenda and run-of-show for program e. Create promotion plan for Fellowship program
Task 3: Fellowship program implementation a. Promote program to members b. Select attendees using form and process created c. Notify attendees of selection d. Arrange travel for selected attendees e. Manage logistics for program f. Summarize program for members
Task 4: Fellowship program evaluation a. Work with OWH to determine evaluation criteria b. Develop an evaluation instrument c. Data collection for evaluation at completion of program d. Draft evaluation report e. Finalize evaluation report
Task 5: National Meeting planning and implementation a. Work with OWH to determine agenda for women's health segment of meeting b. Work with OWH to design meeting track, or multiple sessions focusing on women's health c. Seek out partnerships and collaboration to support meeting d. Draft agenda e. Draft promotion plan
Task 6: National Meeting evaluation a. Work with OWH to determine evaluation criteria for women's health track b. Develop an evaluation instrument c. Data collection for evaluation at completion of program d. Draft evaluation report e. Finalize evaluation report
Task 7: Final report a. Draft final report summarizing the evaluation of program and annual meeting and lessons learned b. Finalize report c. Present findings to OWH
2.5 PERSONNEL AND CONTRACTOR REQUIREMENTS The Contractor shall ensure that all personnel assigned to work on the project are qualified to perform the tasks required in this SOW.
2.5.1 Contractor Requirements:
The contractor should: * Be a membership-based independent, professional development-oriented journalism organization. Have members who are devoted to reporting and editing about health promotion, disease prevention, and health care issues * Have membership that encompasses all types of news media outlets (print, broadcast, Internet, and social media) ranging from large, medium, to smaller circulation * Have membership from diverse local, regional, national, and international news organizations within the
Offerors are required to notify the Government in writing of any dependencies of the deliverables under this contract on proprietary, copyrighted, or patented work that potentially inhibits, restricts, or requires permission for the dissemination of the deliverables to the public, other governmental agencies or research groups, or any other parties whatsoever.
SECTION 3 - PACKAGING AND MARKING
3.1 PACKAGING AND MARKING
All deliverables shall be delivered to the Contracting Officer's Representative (COR) identified in Section 6 and shall be marked as follows:
1.
SECTION 4 - INSPECTION AND ACCEPTANCE
4.1 INSPECTION AND ACCEPTANCE (Commercial)
Pursuant to 52.212-4, all work described in the SOW to be delivered under this contract is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the Government's COR, who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.. SECTION 5 - DELIVERIES OR PERFORMANCE 5.1 PERIOD OF PERFORMANCE
The Period of Performance for this contract is for 12 months from
Base -
5.2. PLACE OF DELIVERY/PERFORMANCE
Office on
5.3 REPORT (S) /DELIVERABLES AND DELIVERY SCHEDULE
Assumptions:
1. All reports are available in electronic format (Microsoft Word, Adobe PDF, etc). 2. Deliverables to be disseminated to the general public shall comply with Section 508, HHS Web standards, OMB policies, usability guidelines, and current Federal regulations. These can be found at http://www.hhs.gov/web. 3. All deliverables to be disseminated to the general public shall also comply with OWH style and content guidelines.
Task Description/Milestone Delivery Date 1.a Report from kick-off meeting Within 3 days of meeting 2.a Objectives for program Within first 90 days of contract 2.b Selection criteria for attendees Within first 90 days of contract 2.c Application form and process for selecting attendees Within first 90 days of contract 2.d Draft Agenda and run-of-show for program Within first 90 days of contract 2.e Promotion plan for program Within first 90 days of contract 3.c Notify attendees of selection Within first 180 days of contract 3.d Travel arrangements for program Within first 180 days of contract 3.e Final Agenda and run-of-show for program Within first 180 days of contract 3.f Summary of program for membership Within 30 days of program 4.a Evaluation criteria Within first 180 days of contract 4.b Evaluation instrument Within first 180 days of contract 4.d Draft evaluation report Within 30 days of program 4.e Final Evaluation report Within 60 days of program 5.a Draft agenda for women's health segment of national meeting Within 180 days of contract 5.b Draft run-of-show for national meeting Within 180 days of contract 5.c Draft partnership and promotion plan for meeting Within 180 days of contract 5.d Final agenda and run-of-show for meeting Within 180 days of contract 5.e Final partnership and promotion plan Within 180 days of contract 6.b Evaluation instrument Within 180 days of contract 6.d Draft evaluation report Within 180 days of contract 6.e Final evaluation report Within 180 days of contract 7.a Draft final report of fellowship program and meeting Within last two months of contract 7.b Final summary report Within last two months of contract
SECTION 6 - CONTRACT ADMINISTRATION DATA
6.1 AUTHORITIES OF GOVERNMENT PERSONNEL
Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of this contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this contract:
All communications pertaining to contractual and/or administrative matters under this contract shall be sent to:
Contract Specialist
Contracting Officer's Representative (COR)
Note: The PSC Contracting Officer is the only individual authorized to modify this requirement. 6.2 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUTHORITY
(a) Performance of work under this contract must be subject to the technical direction of the Contracting Officer's Representative identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.
(b) Technical direction must be within the scope of the specification(s)/work statement.
The Contracting Officer's Representative does not have authority to issue technical direction that:
(1) constitutes a change of assignment or additional work outside the specification(s)/statement of work;
(2) Constitutes a change as defined in the clause entitled "Changes";
(3) In any manner causes an increase or decrease in the contract price, or the time Required for contract performance;
(4) Changes any of the terms, conditions, or specification(s)/work statement of the Contract;
(5) Interferes with the contractor's right to perform under the terms and conditions of the Contract; or
(6) Directs, supervises or otherwise controls the actions of the contractor's employees.
(c) Technical direction may be oral or in writing. The Contracting Officer's Representative shall confirm oral direction in writing within five work days, with a copy to the Contracting Officer.
(d) The contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officers, Representative. If, in the opinion of the contractor, any direction of the Contracting Officers, Representative, or his/her designee, falls within the limitations in (b), above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.
(e) Failure of the contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."
6.3 INVOICE SUBMISSION - COMMERCIAL
The Contractor shall submit invoices once per month. A complete invoice with all required back-up documentation shall be sent electronically, via email, to:
1. Contract Specialist via DAM mailbox: [email protected] 2. Contracting Officer's Representative (COR): TBD 3. Financial Management Service (FMS): [email protected]
* No other non-invoice related documents (i.e. deliverables, reports, balance statements) shall be sent to the DAM and FMS mailboxes. Invoices Only.
The subject line of your email invoice submission shall contain the contract number, contract line item number, the order number, if applicable, and the number of invoices. The Contractor shall send one email per contract upon delivery and acceptance of services. The email may have multiple invoices for the contract. Invoices must be in the following formats: PDF, TIFF, or Word. No Excel formats will be accepted. The electronic file cannot contain multiple invoices; example, 10 invoices requires 10 separate files (PDF or TIFF or Word).
Invoices shall be submitted in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc.
All calls concerning contract payment shall be directed to the COR.
In accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items, a proper invoice must include the following items: FAR 52.212-4(g) Invoice.
(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include: (i)
Additionally, the FMS requires the contractor to include its Dun & Bradstreet Number (DUNS) on each invoice.
In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business."
Additionally, in accordance with OMB Memorandum, M-12-16, all prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMB Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation. In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.
In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this order will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by
The Contractor shall not perform personal services under this contract. Contractor personnel are employees of the Contractor or its subcontractors and are under the administrative control and supervision of the Contractor. A Contractor supervisor must give all individual Contractor employee assignments and daily work direction. The Government will not supervise or direct Contractor employees in the performance of their assignments. If at any time the Contractor believes that any Government action or communication has been given that would create a personal service relationship between the Government and any Contractor employee, the contractor shall promptly notify the Contracting Officer of this communication or action. The Contractor shall not perform any inherently-governmental functions under this contract. No Contractor employee shall represent or give the appearance that he/she is a Government employee, agent or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. The Contractor is responsible for ensuring that all employees assigned to this contract understand and are committed to following these requirements.
7.2 RESTRICTIONS ON DISCLOSURE OF INFORMATION
Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.
The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.
The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner which provides for greater rights to the contractor.
The Contractor agrees not to release or disclose, verbally or in writing, information pertaining to the results or findings of work (including data collection, analyses, draft or final papers and reports) for the period of this contract without first notifying the COR in writing at least 21 days prior to the release or disclosure. At a minimum, the notification shall include: (1) who or what is generating the request for advance information; (2) when and how project results/information would be released; and (3) what information would be released.
SECTION 8 - CONTRACT CLAUSES
8.1 FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE (
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Full text may also be accessed electronically at this address HHSAR - http://www.hhs.gov/policies/hhsar/subpart301-1.html
DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CONTRACT CLAUSES
FEDERAL ACQUISITION REGULATION (FAR) CONTRACT CLAUSES
Clause No. Title and Date FAR 52.212-1 Instructions to Offerors-Commercial Items (
Clause No. Title and Date HHSAR 352.203-70 ANTI-LOBBYING (
8.2 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (
(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.
(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.
(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.
SECTION 9 REPRESENTATION, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 9.1 OFFEROR STATEMENTS RFQ Number:
SECTION 10 - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR
10.1 INQUIRIES/SUBMISSION
All questions/inquiries concerning the solicitation document must be submitted by e-mail (no faxes or telephone calls please) to the Contract Specialist, no later than
The proposal must be submitted no later than
10.2 GENERAL INSTRUCTIONS
The following instructions establish the acceptable minimum requirements for the format and content of your proposal. The Contracting Officer is the only individual authorized to legally commit the Government to the expenditure of public funds in connection with this requirement. By submitting a proposal in response to this solicitation, it is understood that your proposal shall become a part of the official contract file.
SECTION 11 EVALUATION FACTORS FOR AWARD
11.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE. (
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/
11.2 GENERAL
In order for quotes to be considered acceptable and eligible for evaluation, they must be prepared in accordance with and in compliance with the instructions given in this RFQ and address all of the requirements set forth in the Statement of Work/Description of Requirement. Quotes which merely offer to conduct a program in accordance with the requirements of the Government's scope of work will not be eligible for an award.
11.3 EVALUATION CRITERIA The technical proposal will be scored against the evaluation criteria described below. Each factor shall be weighted as shown. The total number of possible points is 100.
Proposals shall be no longer than 20 pages, double-spaced, using 12 point font with 1" margins. Consideration will be given for clarity, style, and format of the proposal.
11.3.1 TECHNICAL EXPERTISE AND APPROACH (30 POINTS):
Describe the proposed approach to meet each of the requirements that the Contractor will be responsible for performing as specified in the tasks in the Statement of Work (SOW). The proposal is consistent with the stated project purpose. The proposed approach assures that the achievement of timely and satisfactory performance is feasible and reasonable. The proposal demonstrates that the Contractor is willing to commit its resources to successfully fulfilling the requirements of the SOW.
The Contractor proposes realistic timeframes and identifies the chronological sequence by which key activities will occur in order to assure the completion of each task that the Contractor will be responsible for performing.
11.3.2 PERSONNEL AND STAFF QUALIFICATIONS (30 POINTS):
The proposed staff should meet the requirements laid out in the "contractor requirements" section of the Statement of Work.
The organization's staff should have the specific professional background to execute all of the tasks outlined in the statement of work without having to hire external consultants or subcontractors.
11.3.3 ORGANIZATIONAL CAPABILITIES/EXPERIENCE (40 POINTS):
Offeror should demonstrate that their organization has the experience and capabilities to meet the requirements laid out in the Statement of Work, including those outlined in the "contractor requirements section"
The offeror should demonstrate the ability to deliver ongoing professional training and development programs for member
Link/URL: https://www.fbo.gov/spg/HHS/PSC/DAM/18-233-SOL-00511/listing.html
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