G– Women’s SUD Services – Amarillo Texas
Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: G-- Women's SUD Services -
Classification Code: G - Social services
Solicitation Number: 36C25718Q0063
Contact: Duryea D WilliamsContract Specialist 915-564-6100 x6805 mailto:[email protected]
Description:
Combined Synopsis/SolicitationFor; Women s SUD Services for the
(i)This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii)The solicitation 36C25718Q0063 is being issued as a Request for Proposals.
(iii) This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2005-95 Rev 3 (07/21/17).
(iv)This solicitation is set aside for VOSB under North American Industry Classification System (NAICS) code 623220 Social Rehabilitation. PSC/FSC: G004.
(v) For a detailed listing of services see schedule.
(vi)
(viii)Offerors must be registered in the SAM database, at https://www.sam.gov/portal/SAM/ portal_componentId=9c7c412d-0e75-4bfd-8223-f425559b9408&interactionstate=JBPNS_rO0ABXc0ABBfanNmQnJpZGdlVmlld0lkAAAAAQATL2pzZi9uYXZpZ2F0aW9uLmpzcAAHX19FT0ZfXw**&portal:type=action#1 in order to be considered for award.
(ix)The Government will make a single award. Award will be a firm fixed-price, and will be awarded using the Best Value Lowest Price Technically Acceptable (LPTA) method (See E.1 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS, PAGE )
(x) Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with its offer.
(xi) Clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition.
(xii) Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition.
(xiii) Offers are due on
(xiv)All questions/inquiries must be submitted to the contract officer via electronic mail (e-mail) not later than
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
(Continuation from Standard Form 1449, block 18A.)
B.1.A Scope of Contract: This solicitation will result in an Indefinite Delivery-Indefinite Quantity (IDIQ) fixed price contract for Women Substance Use Disorder (SUD) for the
B.1.B Solicitation: Any Question shall be submitted by email to [email protected]. All questions must be received no later than (10/24/2017) Any question submitted after this period, will not be answered.
B.1.C.
a. CONTRACTOR: _____________________________________
Phone: _____________________________________
Email: _____________________________________
Tax ID Number: _____________________________________
Duns Number: _____________________________________
b. GOVERNMENT: Contracting Officer 36C257
El Paso Network Contracting Office
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[X]
52.232-34, Payment by Electronic Funds Transfer Other Than System For Award Management, or
[]
52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly []
b. Semi-Annually []
c. Other [X] Monthly
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
http://www/fsc.va.gov/einvoice.asp
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO
DATE
SUBSTANCE USE DISORDERS TREATMENT PROGRAM (SUDTP)
INTENSIVE OUT PATIENT BEDS (IOP) WOMEN
STATEMENT OF WORK
PURPOSE.
BACKGROUND.
The
Admission Criteria for Placement in Intensive Out Patient
SUDTP housing coordinator or designated clinical staff shall determine Veteran s eligibility for admission to IOP residential placement.
IOP patients are required to attend psychosocial interventions with therapeutic activities 3 or more hours per day, 5 days a week at a minimum at AMAVAHCS campus.
All Veterans placed in housing should be capable of self-preservation. In an emergency, the Veteran should have sufficient:
Capacity to recognize physical danger;
Judgment to recognize when such danger requires immediate exit from the group residence;
Capacity to follow a prescribed route of exit.
Physical mobility to accomplish such exit.
Veterans cannot be a danger to self or others.
Veterans need to be capable of independently performing all activities of daily living (i.e. bathing, dressing, feeding one s self, managing any incontinence issues, etc.)
Veterans shall be medically stable and medically cleared by a medical provider.
Veterans shall be able to manage and self-administer prescribed medications.
Veterans shall be on voluntary treatment agreement.
Veterans cannot possess firearms or any other weapons on contract facility property.
Veterans shall also be willing to abide by the rules of the contract agency, including observing curfews, participating in drug testing; attending
*-Veterans shall be willing to work toward resolving substance use issues and engaging in clinically appropriate substance use and mental health treatment.
Veteran s placement shall be a minimum of 90 days as clinically indicated and determined by SUDTP clinical staff.
SERVICES TO BE PROVIDED
BASIC SERVICES: The contractor shall provide and maintain a clean, safe, secure, aesthetically pleasing, and home-like environment. The contractor shall provide the following services:
Therapeutic and Rehabilitative Environment of Care:
A freestanding facility or complex of facilities that provides a domicile environment capable of housing up to 4 Veterans. Facility shall meet all applicable Federal, State, and local licensing and other requirements noted below for the operation of a facility in that/those location/s. Other facility requirements include but are not limited to compliance with the American Disabilities Act, referred to as architectural barriers act compliant.
Facility/ies that comply with
Life Safety Codes (LSC)
space criteria
safety
security
privacy
emergency planning preparedness
Environment of care shall be maintained in a clean and appropriately-furnished condition with timely repairs and regular maintenance.
A milieu that will promote community interaction and a comfortable home-like environment.
An environment designed to promote an individual sense of well-being, optimism, and social integration with the surrounding community (as opposed to a hospital or dormitory-like dwelling). NOTE: in the design and decoration of the space, a priority needs to be placed on promoting a sense of hope and belief in recovery.
Appropriate space for Veterans to visit with significant others, family, and children at designated times.
Controlled telephone access with ability to make local telephone calls.
Provide each individual Veteran a locked cabinet, drawer, locker, or other acceptable secured means accessible only to the Veteran and/or qualified contractor staff. Keys or codes shall be unique to each Veteran s locked area.
Provide food/meals/snacks 7 days a week, with kitchen facilities for the Veterans to prepare their own meals. Such food/meals shall be healthy and meet the nutritional needs of the Veterans to enhance their recovery.
Include a facility recreational area and leisure activities (e.g.: ping pong table)
Weekly recreational outings to include weekends and Holidays
Sanitary procedures shall be established and maintained for washing dishes, cleaning equipment and work areas, and for proper waste disposal.
Veterans shall be housed with no more than two per room. The contractor shall provide beds with mattresses (not bunk beds) and sanitary mattress covers for the Veteran s use; plus, one nightstand/table in each room. Space shall be provided for Veteran to hang clothes either in fixed or portable closet areas in each room.
Linens/bedding to be provided by contractor. For every new admission, a new unused pillow, linen set, and towel set will be provided. Each bedding set should include a fitted bottom sheet, top sheet, pillow case and blanket, to provide optimal comfort with fluctuating temperatures. Each towel set should include 2 bath towels, 2 hand towels, and two washcloths. Upon exit from the program these items will go with the Veteran. Used and/or tattered linens are not acceptable.
On-site, adequate laundry facilities (including detergents) available for Veterans to do their own laundry, at no cost to the Veteran.
Basic toiletries such as soap, shampoo, deodorant, shaving cream, razor, comb, toothbrush, toothpaste, toilet paper, menstrual pads, tampons, hairdryer, iron and ironing board.
A television with basic cable or satellite TV service in each facility that houses Veterans.
The contractor shall provide housing and supportive services in a manner that is free from religious discrimination.
Other services provided by contractor include, but are not limited to:
facility maintenance (including exterior maintenance), to include routine cleanings in carpeted areas. Cleanings should be comparable to professional services, spills and /or stains should be cleaned in a timely manner
Contractor shall launder blankets and pillows for each bed after veteran is discharged from program. Cleaning supplies shall be provided by contractor.
refuse pickup
pest control, to include professional extermination on a regular maintenance schedule
If any pest is found in the patient area by the Veterans, contract staff, or
Utilities
telephone/data connections
fire alarm/fire protection
Contractor/contract staff shall further:
Provide staffing on a 24-hour, 7 days per week basis to supervise Veterans. (Please refer to Section C, Part 9, in this document for further staffing information.)
Provide a safe and sober environment for all Veterans.
Supervise Veterans to support a safe an alcohol/drug use-free lifestyle.
Follow the principles of Veteran Centered Care including but not limited to:
Enhance the quality of human interactions and therapeutic alliances by treating Veterans with respect and to promote veteran centered recovery plan.
Solicit and respect the Veteran s values, preferences, and needs.
Empower the Veteran through information and education, by providing weekly or bi-weekly educational offerings throughout the community.
Ensure emotional and spiritual support.
Incorporate the nutritional, cultural, and nurturing aspects of food.
Provide appropriate safety and security in all common areas, such as lounges, laundry rooms, shared kitchens, group rooms, entrances and exits, and hallways, through active monitoring. Monitoring may be done by frequent security staff observation.
Communicate information pertinent to Veteran s wellbeing to SUDTP clinical staff.
The SUDTP housing coordinator or designated staff should be notified immediately when a Veteran chooses to leave SUDTP IOP, during after hours, a notification voicemail will suffice.
Conduct at least one formal safety, security, and privacy self-inspection each month documenting observations and corrective actions taken (including work orders submitted).
Maintain records for monthly inspections and provide records to
Conduct daily and random health and welfare inspections of both public areas and resident rooms for any contraband and unsecured medications. Maintain records for daily inspections and provide records to
Inspect a minimum of 25 percent of Veteran rooms, closets, lockers, and drawers each week
to detect contraband. Maintain and provide records to
Conduct rounds to ensure the safety and security of Veterans, staff, and visitors. Staff shall conduct daily rounds of all public spaces, such as hallways, dayrooms, group rooms, stairwells, community bathrooms. Maintain and provide records to
Check beds at approximately
Develop written procedures for intake and admission to contract facility including but not limited to orientation of facility, review of program rules/regulations, provide contact information of assigned case manager and/or designee available 24 hours, 7 days a week.
New orientation packet will be provided to each new admission. Each packet shall include an updated handbook and/or information packet with emergency procedures and contacts.
Conduct health and welfare inspections of the Veteran s belongings at admission.
Develop written procedures consistent with local, federal and state laws for detecting contraband brought on the unit/residence. Procedures shall be approved by SUDTP housing coordinator.
Develop written policies and procedures that address the following concerns and situations, procedures shall be approved by SUDTP housing coordinator or designee:
Suspected or known drug or alcohol use or relapse by one or more Veterans
On-site contraband, weapons (including props or souvenirs that appear to be weapons), drug or alcohol related paraphernalia (i.e., found alcohol, drugs, drug works , etc.)
Safe prescription medication storage and handling, including specific provisions for prescribed controlled substances
Safe prescription medication access, including specific provisions for safe disposal of medications and syringes
Assertive monitoring of controlled medications, including but not limited to: signing in medications after receipt from pharmacy with an observed pill count by contractor staff; staff observation and recording of taking of controlled substances and other medications by Veterans. Medications must be maintained in a locked and secure area.
Room inspections, daily curfew and daily bed checks of Veterans residing in the program, including methods and frequency
Grievance process to address Veteran complaints with time frames for responses from the contractor s program/facility management
Veteran abandonment of belongings in the facility, including time frames and procedures for disposal
Process to elicit Veteran satisfaction with the facility and onsite services, including information collection methods and frequency, and process for utilizing the information for continual performance improvement purposes.
These policies and procedures shall be communicated to Veterans both verbally and in writing in a manner that is understandable to them upon admission to the contractor facility. This communication shall be documented in the contractor s Veteran client record.
Develop a written case management and/or service plan based on Veteran s identified needs to achieve a more adaptive level of psychosocial functioning and promote community integration including utilization of community resources.
Provide education and assistance to develop recovery based living patterns such as but not limited to: self-care skills, self-administration of medication(s), social skills, independent living skills, budgeting and finances, and linkages to outside resources and supportive services.
Meet with Veterans weekly to follow up on Veteran s progress and identify any concerns/needs that need to be addressed. Maintain records of weekly meetings and provide records to the
In the event Veteran relapses on alcohol or drugs, Veteran s case is to be staffed with SUDTP housing coordinator or designated clinical staff to determine Veteran s continued placement at the contractor facility. Determinations are to be made on a case-by-case basis and based on Veteran s individual recovery needs.
Notify SUDTP housing coordinator or designated clinical staff of any negative incident occurring with a Veteran within 24 hours of being informed or aware of the incident, if not sooner. Contractor shall complete a written incident report within 48 hours of notification. Incidents include but are not limited to: death; fire; drug / police raid; suicide / suicide attempt; 911 call (police / fire dept. / paramedics / other); drug overdose; severe medical illness / emergency; severe psychiatric illness / emergency; sexual assault; act of violence by Veteran against other(s); abusive behavior by Veteran against staff; act of violence by other(s) against Veteran; abusive behavior by staff against Veteran; accident; medication problems or adverse drug reactions; or other untoward events.
Sufficiently document all negative incidents including but not limited to:
Staff name
Date
Time
Findings
Outcome
Veteran name and social security number when indicated
Such documentation shall be maintained as required in Section C, Parts 3, 5, and 6-8; and be made available to
ADDITIONAL CONTRACT REQUIREMENTS
1. Additional Guidelines:
Unauthorized absences shall be reported immediately to the SUDTP housing coordinator or designated clinical staff, during after hours, a notification voicemail will suffice. Unauthorized absences from the contract facility may result in Veteran s discharged by the SUDTP staff.
Authorized absences from the contract facility shall be approved by the SUDTP housing coordinator or designated clinical staff.
Programming conflict: In the event of a conflict in
All contractor staff who works with SUDTP IOP Veterans shall be trained in basic First Aid and Cardiopulmonary Resuscitation (CPR) not less than once every two years. First Aid training shall meet or exceed basic First Aid Standards set by the
Contract staff shall be required to complete other
Contract staff shall notify the SUDTP housing coordinator or designated clinical staff immediately when a medical emergency occurs, during after hours, a notification voicemail will suffice. When necessary the Veteran is to be admitted to an appropriate
In the event a beneficiary receiving care under this contract dies, the contract facility shall promptly notify the AMAVAHCS and immediately assemble, inventory, and safeguard the patient s personal effects. The funds, deposits, and effects left by Veteran upon the premises of the contract facility shall be delivered by the facility to the person or persons entitled thereto under the laws currently governing the contract facility for making disposition of funds and effects left by Veterans, unless the beneficiary died without leaving a will, heirs, or next of kin capable of inheriting. When disposition has been made the itemized inventory, with a notation as to the disposition of the funds and effects, shall be immediately forwarded to the AMAVAHCS office. Should a deceased Veteran leave no will, heirs, or next of kin, their personal property and funds wherever located vests in and becomes the property of
The AMAVAHCS shall process payments for services rendered in accordance with such authorization upon receipt of billings submitted by the contractor at the completion of each month s services. The AMAVAHCS shall pay per diem for the day of a patient s admission to the Contract Program or the day of the Veteran s discharge, but not both. If a beneficiary is admitted to and discharged from the housing center on the same calendar day, payments are authorized for one day.
Monthly invoices shall be submitted to the COR or other person designated at the address shown at the end of this contract. Invoices shall also be submitted monthly to
Records and Reports:
The Contractor shall maintain an individual clinical record on each veteran outplaced under this contract. The contractor shall comply with the requirements of the "Confidentiality of Certain Medical Records" (38
Relevant Releases of Information to communicate and coordinate Veterans treatment with
All essential identifying data relevant to the Veteran and the Veteran s family, in case of emergency, next of kin should be identified.
Data relating to the Veteran s admission to SUDTP IOP including intake assessment(s) and anticipated length of stay provided by SUDTP housing coordinator or designated clinical staff.
Written case management plan and client progress notes.
The Contractor shall be responsible for the following onsite records and reports:
Daily sign-in sheets signed by program Veterans and/or contractor staff, to document and verify Veterans presence at the facility during curfew and bed checks. Daily sign-in sheets shall be completed clearly, accurately and thoroughly with full signatures and monitored to provide a full accounting of Veterans stay. Maintain daily sign-in sheets and provide records to
Transportation:
The Contractor shall provide Veterans with transportation to and from AMAVAHCS, Monday-Friday on day of admission, day of discharge and for daily SUDTP IOP programming. The Contractor shall provide transportation for Veterans in need of and urgent medical evaluation that does not require medical emergency services such as 911 call/paramedic services. The Contractor shall provide transportation, including supervision as needed, to community resources such as but not limited to recreation and/or social events, grocery shopping, AA/NA and SMART Recovery community meetings to support recovery efforts.
Quality Improvement:
The
Contractor shall meet quality of patient care standards as specified by the
Contractor shall ensure confidentiality of patient record information as stipulated in Section C, Parts 3, 5, and 6-8; and provide complete and accurate financial invoices for contracted services.
The comprehensive program monitoring and evaluation study mandated by law shall draw part of its data from the contractor housing settings.
The contractor shall conduct a resident Veteran satisfaction survey each month. The
The
Governing Law: This contract shall be governed, construed and enforced in accordance with applicable Federal, State and Local Law.
Order of Precedence: The terms, conditions, and attachments referenced herein, including any formal written modifications thereto, constitute the complete agreement between the parties and take precedence over any other language, oral or written.
HIPAA Compliance: Contractor shall adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to protect the privacy and Security of Protected Health Information (PHI). This contract and its requirements meet the following exception and does not require a Business Associate Agreement (BAA) for Covered Entity to disclose protected Health Information to: An organization (Specialty Care Facility Provider) whose access to Protected Health Information would be incidental, if at all); Based on the exception, a Business Associate Agreement (BAA) is not required for this Contract.
All contractor staff of the Contractor providing services under this contract shall complete the
Security Incident Investigation:
The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to
To the extent known by the contractor, the contractor s notice to
With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate shall notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.
In instances of theft or break-in or other criminal activity, the contractor shall concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the
VA Information Custodial Language:
Information made available to the contractor by
Prior to termination or completion of this contract, the contractor shall not destroy information received from
The contractor shall receive, gather, store, back up, maintain, use, disclose and dispose of
The contractor shall not make copies of
If
If a VHA contract is terminated for cause, the associated Business Associate Agreements (BAA) shall also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.
The contractor shall store, transport, or transmit
The contractor s firewall and Web services security controls, if applicable, shall meet or exceed
Except for uses and disclosures of
in response to a qualifying order of a court of competent jurisdiction,
with
The contractor shall refer all requests for, demands for production of, or inquiries about,
Notwithstanding the provision above, the contractor shall not release
For service that involves the storage, generating, transmitting, or exchanging of
Personnel: Sufficient staff shall be provided in numbers and positions qualified to carry out the policies, responsibilities, and services of the program:
The Contractor shall have at a minimum, a full-time support staff member on duty on the premises and available for emergencies 24 hours a day, 7 days a week.
A Director/Supervisor of the contract program and/or facility on call and available for emergencies 24 hours a day, 7 days a week.
A Clinic Supervisor/Case Manager, is the masters prepared clinical staff.
There shall be staff present on site at all times Veterans are present. Veterans are generally NOT present at the contract facility during normal duty/business hours as Veterans will be participating in SUDTP IOP programming during normal duty/business hours. There may be instances where a Veteran with a minor illness will need to remain at the facility for rest during normal duty hours. When an illness stay is approved, contract staff member/s will need to stay at the facility with the Veteran during normal business hours.
The Contract facility provides services to Veterans to include providing a safe, secure, confidential and structured environment that addresses the needs of the Veteran.
The records of contractor personnel shall be subject to review by the
The Contractor shall identify each person functioning as Key Personnel under this contract, and provide to the
The Contractor shall assign to this contract personnel that by education and training (and, when required, certification or licensure) are qualified to provide the Basic Services and Additional Contract Requirements required by this Statement of Work.
During the first thirty (30) calendar days of contract performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. Within 14 days after substitutions necessitated by situations described above, the Contractor shall provide resumes for the substitute key personnel. For substitutions proposed by the Contractor after the initial 30 calendar day period, the Contractor shall provide resumes for the substitute personnel, together with any other additional information requested by the Contracting Officer, at least 15 days before the substitution is to occur. The Contracting Officer shall notify the Contractor within fifteen (15) calendar days after receipt of all required information if the
Temporary substitutions of key personnel shall be permitted in accordance with the Contractor s contingency plan. The Contractor s contingency plan to be utilized if personnel leave Contractor s employment or are unable to continue performance in accordance with the terms and conditions of the resulting contract shall be submitted as part of the Contractor s offer.
All Contractor staff providing services to Veterans under this contract shall undergo the appropriate background investigation as required by the
Upon receipt, the VA Contracting Officer will review the completed forms for accuracy and forward the forms to proper federal authorities to conduct background investigations.
The
The VA Contracting Officer shall forward the completed background investigations to the
If the
The Contractor staff shall not engage in inappropriate relationships with the Veterans. Any violation will result in immediate dismissal and removal from the facility.
The COR shall be responsible for verifying that investigations have been completed or are in the process of being requested before Veterans are referred to the Contractor s facilities.
Absences and Cancellation
Absence of the Veteran from the Contract facility will not be reimbursable except with the prior approval of the
Veterans receiving care under this contract, who begin to require more than the level of care authorized by
Contractor Staff Conduct/Complaints Handling:
The contractor shall notify the authorizing
Contractor personnel shall be expected to treat referred Veterans and
The
Facility:
It is the responsibility of the Contractor to properly maintain its facilities and the
have a current occupancy permit issued by the local and state governments in the jurisdiction where the facility is located, or a statement from the appropriate city or state office, stating there is not a need for an occupancy permit.
be in compliance with existing standards of State safety codes and local, and/or State health and sanitation codes.
where applicable, be licensed under State or local authority.
where applicable, be accredited by the State.
be equipped with operational air conditioning /heating systems
be kept clean and free of dirt, grime, mold, or other hazardous substances and damaged item/s that noticeably detract from the overall milieu and appearance.
be equipped with first aid equipment and an evacuation plan in case of emergency.
have windows and doors that can be opened and closed in accordance with manufacturer standards.
The contractor facility shall meet fire safety requirements, as follows:
The building shall meet the requirements of the applicable residential occupancy chapters of the current version of NFPA 101,
All residents in the facility shall be mentally and physically capable of leaving the building, unaided, in the event of an emergency
The Contract Facility warrants that all applicable fire laws (City, State, and Federal) are being complied with and there are no unresolved recommendations that have been made by fire officials that have not been resolved. Fire drills will be conducted monthly to include an evening Fire Drill every quarter. New Veterans shall be oriented to Fire and Safety Policies and Procedures within 5 days of taking residence in the facility. Veterans shall be instructed in evacuation procedures when the primary and/or secondary exits are blocked.
Contracted staff shall have fire and safety training every two months. Contract facility shall maintain documentation of fire drills, new patient orientation and contract staff training for a minimum of 2 years.
A written fire plan for evacuation in the event of fire shall be developed and reviewed annually. The plan shall outline the duties, responsibilities and actions to be taken by the staff and residents in the event of a fire emergency. This plan shall be implemented during fire exit drills.
A written policy regarding tobacco smoking in the facility shall be established and enforced.
Portable fire extinguishers shall be installed at the facility. Use NFPA 10, Portable Fire Extinguishers, as guidance in selection and location requirements of extinguishers.
Requirements for fire protection equipment and systems shall be in accordance with NFPA 101. All fire protection systems and equipment, such as the fire alarm system, smoke detectors, and portable extinguishers, shall be inspected, tested and maintained in accordance with the applicable NFPA fire codes and the results documented.
The annual inspection by a
Inspection of Facility and Program
The Contract Facility is subject to inspection by a VA Inspection Team prior to contract award and not more than 45 days prior to the annual contract renewal date, to insure compliance with all contract requirements. The multi-disciplinary
Surveys of the housing setting shall be made quarterly by the
Prior to making each inspection of a facility, the team will:
Review the report of most recent inspection, if any, and discuss with team members any problems or irregularities which they may have encountered earlier in dealing with the facility.
The safety officer will be prepared to inspect the setting for conformity to the current Life Safety Code (
Review terms of any existing contract housing agreements.
The clinical members of the team will focus on an assessment of the quality of care provided by the facility and the quality of life within the facilities, giving attention to the following critical indicators:
Patient records maintained in a manner compliant with Part D, Sections 5 and 7 of this contract.
Making a spot check of Veterans records to ensure accuracy with respect to Veterans length of stay and services provided to the Veterans.
Documentation that basic services are provided to Veterans on an ongoing basis.
General observation of Veterans indicating they maintain an acceptable level of personal hygiene and grooming.
Evidence of facility-community interaction. This may be demonstrated by the nature of scheduled activities or by involvement of other than facility staff with the Veterans.
Observation of staff behavior and interaction with Veterans to determine if they convey an attitude of genuine concern and caring.
Evidence that the contract facility shall provide documentation that staff is available for emergencies 24/7.
There is documented evidence of the facility s commitment to the implementation of the Patient s Bill of Rights.
Other items to be included in the inspection:
Assessment of whether the facility meets applicable fire, safety and sanitation standards.
Inspecting the types of meals and other nutrition provided to Veterans (approval will be gained by the Nutritionist on the inspection team).
The contractor shall be advised of the findings of the inspection team. If deficiencies are noted during any inspection, the contractor shall be given a reasonable time to take corrective action and to notify the Contracting Officer that the corrections have been made. A contract shall not be awarded until noted deficiencies have been eliminated. Failure by the Contractor to take corrective action within a reasonable time shall be reported to the VA Contracting Officer. If corrections are not made to the satisfaction of the
A formal report of each inspection shall be prepared and forwarded to the Medical Center Contracting Officer. In accordance with normal contract administrative practices, the following actions shall ensue:
The Facility will be advised of the findings of the inspection team.
In the event deficiencies, have been noted, the Facility will be given a reasonable time to take corrective action and to notify the Contracting Officer that the corrections have been made.
Any unsatisfactory conditions noted during a follow-up visit to a contract facility shall be reported in writing to the Contracting Officer through the Medical Center Director. In already existing contracts, satisfactory corrections shall be made within a negotiated time frame with the Contract Liaison and SUDTP housing coordinator. When this is not done, the Contracting Officer will consult with the concerned officials so that suitable arrangements can be made to discharge or transfer patients and terminate the contract.
If, during inspection, an unresolved discrimination complaint arises or maintenance of segregated facilities has been observed, a report will be forwarded to the
The original copy of the inspection report and pertinent correspondence shall be kept in the contract file. The Contract Facility (contractor) shall make documented information available to
The government shall, at its discretion, choose at any time, announced or unannounced to have
All
Contract Changes/ Technical Directions:
The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.
IN THE EVENT THE CONTRACTOR AFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF.
The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority, including monitoring of the Contractor s performance.
Contracting Officer s Representative (COR):
Contracting Officer s
Appointed COR
AMAVAHCS
Telephone (806)355-9703 x7540
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
Female Veterans Substance Use Disorder Program
Contract Period: Base
POP Begin: Date of Award
POP End:
1460
Bed Days
__________________
__________________
1001
Female Veterans Substance Use Disorder Program
Contract Period: Option 1
POP Begin:
POP End:
1460
Bed Days
__________________
__________________
2001
Female Veterans Substance Use Disorder Program
Contract Period: Option 2
POP Begin:
POP End:
1460
Bed Days
__________________
__________________
3001
Female Veterans Substance Use Disorder Program
Contract Period: Option 3
POP Begin:
POP End:
1460
Bed Days
__________________
__________________
4001
Female Veterans Substance Disorder Program
Contract Period: Option 4
POP Begin:
POP End:
1460
Bed Days
__________________
__________________
GAND TOTAL
___________________
Link/URL: https://www.fbo.gov/spg/VA/VAEPHCC756/VAEPHCC756/36C25718Q0063/listing.html
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