Notice Type: Combine Solicitation
Subject: Q-- Interventional Radiology Services-614
Classification Code: Q - Medical services
Solicitation Number: VA24917R0851
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, and is being conducted under FAR Part 13; Simplified Acquisition Procedures.
(ii) This solicitation is issued as a request for proposal (RFP). Submit a written proposal on RFP VA249-17-R-0851. The Government requires that all Contractors doing business with this office be registered with System for Award Management (SAM). No award can be made to a company not registered in SAM. For additional information and to register in SAM, please access the following web site: https://www.sam.gov/. Please ensure that the representations and certifications are completed to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable.
In order to register, all firms must have a Dunn & Bradstreet Number. A Dunn & Bradstreet number may be acquired free of charge by accessing the Dunn & Bradstreet website at https://iupdate.dnb.com/iUpdate/newUserLogin.htm or by phone at (800) 234-3867.
(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-95,
(iv) This solicitation is issued as an unrestricted procurement. The North American Industry Classification System (NAICS) code is 621111 and the size standard is
(v) This combined synopsis/solicitation is for the following commercial service:
This is a non-personal services contract for on-call consultation coverage in the absence of the
(vi) The period of performance is indicated below:
CLIN 0001- Holiday On-Call Rate for Board Certified or Board Eligible Interventional Radiologist in accordance with the Performance Work Statement 10 Holidays per year, (24 hours coverage,
CLIN 0002-Vacation Days- On-site coverage seven weeks of the year for vacations. The hours on-site will be
CLIN 0003- Weekend On-Call Rate for Board Certified or Board Eligible Otolaryngology Physician services in accordance with the Performance Work Statement (Weekend hours are from
CLIN 0004-Weeknight On-Call Rate for Board Certified or Board Eligible Interventional Radiologist in accordance with the Performance Work Statement (Weeknights are Monday through Thursday, hours beginning at
Option Year 1 - Period of Performance:
CLIN 1001- Holiday On-Call Rate for Board Certified or Board Eligible Interventional Radiologist in accordance with the Performance Work Statement 10 Holidays per year, (24 hours coverage,
CLIN 1002-Vacation Days- On-site coverage seven weeks of the year for vacations. The hours on-site will be
CLIN 1003- Weekend On-Call Rate for Board Certified or Board Eligible Otolaryngology Physician services in accordance with the Performance Work Statement (Weekend hours are from
CLIN 1004-Weeknight On-Call Rate for Board Certified or Board Eligible Interventional Radiologist in accordance with the Performance Work Statement (Weeknights are Monday through Thursday, hours beginning at
Option Year 2- Period of Performance:
CLIN 2001- Holiday On-Call Rate for Board Certified or Board Eligible Interventional Radiologist in accordance with the Performance Work Statement 10 Holidays per year, (24 hours coverage,
CLIN 2002-Vacation Days- On-site coverage seven weeks of the year for vacations. The hours on-site will be
CLIN 2003- Weekend On-Call Rate for Board Certified or Board Eligible Otolaryngology Physician services in accordance with the Performance Work Statement (Weekend hours are from
CLIN 2004-Weeknight On-Call Rate for Board Certified or Board Eligible Interventional Radiologist in accordance with the Performance Work Statement (Weeknights are Monday through Thursday, hours beginning at
(vii) PERFORMANCE WORK STATEMENT
INTERVENTIONAL RADIOLOGISTS ON-CALL SERVICES COVERAGE
PERFORMANCE WORK STATEMENT (PWS)
I. General Description
The Contractor shall furnish board certified Interventional Radiologists with Fellowship training in Interventional Radiology to provide coverage in the absence of the full-time VAMC Interventional Radiologists.
1. On-Call Coverage for Interventional Radiology Services - The Contractor will provide on-call consultation coverage in the absence of the
a. Consultation services requested from the
b. Consultations services requested for
c. Abnormal/Critical Findings: The contractor shall identify and communicate emergent test results to the patient's ordering practitioner or to the practitioner's surrogate or supervisor as appropriate. Document the time and means of such communication, and the name of the practitioner contacted, in the medical record. Important findings that require emergent attention will be immediately and directly communicated to the patient's treating practitioner. A finding will be judged emergent by the contractor radiologist if the finding has the potential to be life threatening or could cause serious harm, and requires a rapid intervention or change in patient management. Direct communication consists of a face to face or telephone conversation for immediate life threatening findings. The time and means of such communication, and the name of the person contacted, will be entered into the dictated radiographic report. The contractor will ascertain that the communication has been understood. If the ordering practitioner cannot be contacted, the report will be directly communicated to the practitioner's surrogate or to the other responsible, ER provider, or to floor nurse, ICU nurse or supervisory nurse. Suitable surrogates include the practitioner's supervisor or preceptor, or another practitioner who may take further, appropriate diagnostic or therapeutic action.
2. Transfer of Care/Hand-off Dialogue It is expected that a transfer of care/hand-off dialogue will take place between the Memphis VAMC staff Interventional Radiologists and the Contractor s physician on-call. At the beginning of the on-call coverage period, the Memphis VAMC staff Interventional Radiologists will contact the Contractor s on-call physician to discuss any inpatient who will need direct care follow-up during the coverage period. Likewise, at the end of the coverage period, the Contractor s on-call physician will contact the Memphis VAMC staff to discuss new consults and follow-up cases seen during the coverage period. This communication is expected to be made by
3. Schedule: The Contractor will provide a schedule to the VA Radiology s Administrative Officer which contains 90 days of on-call rotation. This will be provided at least three (3) working days before the start of each month. The on-call schedule will be faxed to (901) 577-7466 or e-mailed to the Administrative Officer for Radiology Service/Contracting Officer s Representative (COR). The schedule will provide the names of the Interventional Radiologists assigned to provide care, as well as contact information, such as pager or cell phone numbers.
4.Credentialing: All contract healthcare providers (HCP) assigned to provide general Interventional Radiology coverage must be credentialed and privileged at the Memphis VAMC.
Terms used in this contract shall be interpreted as follows unless the context expressly requires a different construction and/or interpretation. In case of a conflict in language between the Definitions and other sections of this contract, the language in this section shall govern.
Contracting Officer (CO) The person executing this contract on behalf of the Government with the authority to enter into, administer contracts, and make related determinations and findings.
Contracting Officer s Representative (COR) - A person appointed by the CO to take necessary action to ensure the contractor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken.
Credentialing is the systematic process of screening and evaluation qualification and other credentials, including licensure, required education, relevant training and experience, and current competence and health status
Privileging (Clinical Privileging) Is the process by which a practitioner, licensed for independent practice; i.e., without supervision, direction, required sponsor, preceptor, mandatory collaboration, etc.; is permitted by law and the facility to practice independently, to provide specific medical or other patient care services within the scope of the individual s license, base upon the individual s clinical competence as determined by peer references, professional experience, health status, education, training, and licensure. Clinical privileges must be facility-specific and provider- specific.
Veterans Integrated Services Network (VISN) The regional oversight for the VA Medical Centers in
Veterans Integrated Systems Technology Architecture (VISTA) A PC based system that will capture and store clinical imagery, scanned documents and other non-textual data files and integrates them into patient s medical record and with the hospital information system.
Computerized Patient Record System (CPRS) Electronic patient charting system that houses all pertinent healthcare records; i.e., laboratory and radiology results, doctor s orders, progress notes, surgery reports, etc.
III. QUALITY & QUALIFICATION REQUIREMENTS
A. The Contractor must ensure that all Contractor employees or sub-contractors providing services under this contract are fully trained and completely competent to perform the required services. The contractor shall provide Contractor employees who are certified by
IV. CREDENTIAL REVIEWS/PRIVILEGING
A.-- General:--The requirements of the government as stated in this Performance Work Statement (PWS) are for the performances of professional medical services.-- The Director of the Memphis VAMC grants privileges.-- As a prerequisite to performance under the contract, the HCP must be credentialed and privileged at the Memphis VAMC.
B.-- The credentialing and privileging process is subject to the provisions of 38 U.S.C. 4104 (1); VHA Handbook 5005, Staffing; VHA Handbooks 1100.17 (National Practitioner Data Bank Reports) and 1100.19 (Credentialing and Privileging) dated
C.-- Request for privileges and completed credential packets shall be submitted sixty (60) days prior to the physician s scheduled start date.
V. ENVIRONMENT OF CARE:
A. The Government will schedule and provide an initial orientation which all Contract staff shall attend prior to working in the VAMC.
B. The VAMC will provide all other ancillary personnel services required for performing services, including but not limited to nursing personnel, x-ray technologists, medical assistants and laboratory technicians.
C. The Government will provide an identification badge to each Contract personnel during facility orientation. The Contract personnel shall wear the identification badge on the front of the outer clothing at all times when providing services under this contract.
D. The Government shall provide space for consultations, conferences, study, telephone conversations and privacy.
VI. HIPPA AND OTHER REGULATORY COMPLIANCE
A. Contractor shall adhere to provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPPA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI).
VII. INFECTION CONTROL
A. Standard precautions will be observed for all patients. Persons with infectious diseases that require additional precautions will be cared for utilizing transmission based isolation. contact with body fluids will be minimized when possible. All supervisors will evaluate all procedures, supplies, and equipment on an ongoing basis to assure employee and patient safety.
C. The service will comply with the
VIII. ADMINISTRATIVE TASKS/TIME AND CLINICAL TASK/TIME
The Contractor may be required to attend meetings with the Memphis VAMC medical and administrative staff to discuss patient care and contract issues.
IX. National Holidays: The 10 holidays observed by the Federal Government are:
Any other day specifically declared by the President of
X. Services Requested:
On-site coverage seven weeks of the year for vacations. The hours on-site will be
Weeknights On-Call, 260 nights per year (weeknights-- Monday-Thursday from
Weekends On-Call, 52 weeks per year (
Holidays On-Call, 10 per year (24 hr. call)
Minimum of two Interventional Radiologists that have experience with:
Chemoembolization of liver tumors
Percutaneous ablation of liver and kidney tumors
Traditional IR Procedures
Please note: There are an estimated 60 procedures done after hours annually
XI. Qualifications of Interventional Radiologists:
Board certified by ABR
Fellowship in Interventional Radiology
Years of Experience including Residency
(viii). PRICE/COST SCHEDULE:
The Contractor shall furnish board eligible and/or board certified Interventional Radiologists to provide On-call coverage, Consultation services requested from the
Place of Performance: Services shall be provided on site,
The offeror is instructed to include all other than price and cost information supporting the proposed price as directed in Instructions to Offerors addendum to 52.212-1.
The Contractor shall submit a list of key personnel who will be providing the services for the
Note of Importance: The vacation days hourly rate will be in effect whenever the contractor is on call (weeknights, weekends, or holidays) and must come on site. The hourly rate will commence when they are physically on-site, until that time the applicable on-call rate will apply.
Total Extended Cost
Total Cost of Base Period: $_________________
OPTION YEAR 1:
Total Extended Cost
Total Cost of Option Year One: $ ______________
OPTION YEAR 2:
Total Extended Cost
Total Cost of Option Year Two: ______________
Interventional Radiologists vacation coverage/On-Call Services
Total Estimated Contract Amount:
CONTRACT CLAUSES and SOLICITAITON PROVISIONS
(ix) FAR 52.212-1, Instructions to Offerors Commercial Items (
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS
PLEASE PROVIDE THE FOLLOWING TO
Complete and return Contractor s Contract Administration Data below.
Complete and return price/cost schedule in Section viii.
Complete and return provision 52-212-3 with proposal.
Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online through www.sam.gov
Proposal Content: Your proposal shall be separated into three (3) distinct sections corresponding to the three evaluation factors: Technical, Past/Present Performance and Price, as noted below.
PROPOSAL DUE DATE: Proposals are due no later than noon, Central Time,
It is the responsibility of the offeror to follow-up and ensure the proposal was received electronically. Several emails may be sent to ensure that attachment size limitations are not exceeded.
Proposal shall not be FAXED.
Proposal Format: All attachments/documents shall be on 8 '' x 11 paper. All electronic files shall be in MS Word .doc or .docx and MS Excel .xls format, as applicable (unprotected).
Price Schedule: Offerors are reminded that pricing schedules are necessary for the base year and EACH option period. Price proposals should be separate and distinct from the technical proposal.
All questions regarding this solicitation must be submitted to the Contracting Officer in writing by email to [email protected] no later than noon, Central Time,
The offeror shall bear all costs associated with the preparation and submission of the proposal. The
The Government reserves the right to make award without discussions. The Government also reserves the right to make no award.
Requirements upon acceptance of proposal and issuance of a contract, contractor must agree to the following (which are attached):
Contractor Rules of Behavior;
Certification of Immigration;
Quality Assurance Surveillance Plan; and
VSC Security Papers.
CONTRACT ADMINISTRATION DATA
Overnight Mailing Address (if different from above):
Phone & Fax No.: Phone: Fax: ______________
2nd email contact: ________________________________
Tax ID No.: ___________________________________
DUNS No.: ________________________________________
Network Contract Activity - VISN 9
Overnight Mailing Address: Same as above
Phone: (615) 225-5640 Fax: (615) 849-3789
E-Mail: [email protected]
(End of Addendum to 52.212-1)
(x) FAR 52.212-2, Evaluation -- Commercial Items (
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Technical, past performance and price.
FACTOR 1: TECHNICAL:
Contractor is to submit evidence of the following for each surgeon that is proposed:
Board certified by ABR
Fellowship in Interventional Radiology
Contractor is to also submit the following:
Sample 90 day on-call schedule;
Proof of insurance;
Signed Certification of Immigration (Attachment 1);
Brief history of entity and how they propose to meet the requirements as stated in the Performance Work Statement.
FACTOR 2: PAST PERFORMANCE: Offerors will be evaluated on their record of Past Performance in accordance with Far Part 15.305. Past performance information is one indicator of an offeror s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor s performance shall be considered. The Government may use Contractor Performance Assessment Reporting System (CPARS), information in the offeror s proposal, and information obtained from other sources.
Past performance will be evaluated as outstanding, satisfactory or unsatisfactory. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.
Offerors are reminded to provide the Past Performance Information sheets to three (3) Business References who have first-hand knowledge of performance relative to the same type of services, dates of contract performance, and total contract amount. Your business references should send this form to
FACTOR 3. PRICE FACTOR
Price will be evaluated on the basis of their reasonableness and accuracy to the Government. The offeror shall submit its best terms from Section (VIII), PRICE/COST SCHEDULE.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(xi) FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (
An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the
annual representations and certificates electronically via the SAM website at
https://www.sam.gov/portal/public/SAM/. If an offeror has not completed the annual
representations and certifications electronically at the SAM website
https://www.sam.gov/portal/public/SAM/ the offeror shall complete only paragraphs (c) through
(o) of this provision.
(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition; as well as the following addenda: N/A, no addenda to subject clause.
(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Order-Commercial Items, applies to this acquisition. Within FAR 52.212-5, the following clauses apply: FAR 52.203-6 Restrictions on Subcontractor Sales to the Government, FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards, 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.219-6, Notice of Total Small Business Set-Aside, 52.219-8 Utilization of Small Business Concerns, 52.219-14 Limitations on Subcontracting, 52.219-28 Post Award Small Business Program Representation, FAR 52.222-3, Convict Labor, FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies, FAR 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Affirmative Action for Disabled Veterans and
(xiii) The following additional contract requirement(s) or terms and conditions apply to this acquisition and are incorporated by reference: FAR 52.203-3 Gratuities, FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper, FAR 52.204-7, System for Award Management; FAR 52.204-9 Personal Identity Verification of Contractor Personnel, FAR 52.204-13 System for Award Management Maintenance, FAR 52.209-7 Information Regarding Responsibility Matters, 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters, FAR 52.219-1 Small Business Program Representations, FAR 52.222-22 Previous Contracts and Compliance Reports, FAR 52.223-10 Waste Reduction Program, FAR 52.224-1 Privacy Act Notification; FAR 52.224-2 Privacy Act, 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representations and Certifications, FAR 52.228-5 Insurance Work On A Government Installation, 52.232-19 Availability of Funds For The Next Fiscal Year, FAR 52.232-39 Unenforceability of Unauthorized Obligations, FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management, FAR 52.232-40 Providing Accelerated Payment to Small Business Subcontractors, FAR 52.246-16 Responsibility for Supplies, CL-120 Supplemental Insurance Requirements; 52.233-2 Service of Protest; VAAR 852.203-70
The following additional contract requirement(s) or terms and conditions apply to this acquisition and are incorporated by full-text: FAR 52.217-8 Option to Extend Services (fill-in = 60 days); 52.217-9 Option to Extend the Term of the Contract (fill-ins = 30 days of contract expiration, 60 days, respectively), 52.252-2