Combine Solicitation – R– VAMC Lexington – Courier Services CBOC Laboratory Specimens
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Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: R-- VAMC Lexington - Courier Services CBOC Laboratory Specimens
Classification Code: R - Professional, administrative, and management support services
Solicitation Number: VA24914R0162
Contact: Dustin EppersonContracting Officer mailto:[email protected] [[email protected]]
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address):
Place of Performance (zipcode): 40502
Place of Performance Country:
Description:
Lexington VAMC
SECTION AA.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
Table of Contents
SECTION A 1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1
SECTION B - CONTINUATION OF SF 1449 BLOCKS 3
B.1 CONTRACT ADMINISTRATION DATA 3
B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (
B.4 Price/Cost Schedule 5
Item Information 5
B.5 Delivery Schedule 8
B.6 Statement of Work 8
SECTION C - CONTRACT CLAUSES 12
C.1 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (
C.2 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(
C.3 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (
C.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (
C.5 52.217-8 OPTION TO EXTEND SERVICES (
C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (
C.7 52.219-14 LIMITATIONS ON SUBCONTRACTING (
C.8 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (
C.9 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (
C.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (
C.11 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (
C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (
C.13 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (
C.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 31
D.1 Wage Determination 31
SECTION E - SOLICITATION PROVISIONS 41
E.1 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (
E.2 52.212-2 EVALUATION-COMMERCIAL ITEMS (
E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (
E.4 52.216-1 TYPE OF CONTRACT (
E.5 52.233-2 SERVICE OF PROTEST (
E.6 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (
E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (
E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
(continuation from Standard Form 1449, block 18A.)
1.
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 00596 DUSTIN EPPERSON
Network Contract Office 9
NCO 9 (90C)
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[X] 52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or
[] 52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly []
b. Semi-Annually []
c. Other [X] MONTHLY IN ARREARS
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
FSC
PO Box 149971
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO DATE
B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (
This solicitation includes FAR 52.219-14 Limitations on Subcontracting. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) shall perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
(End of Clause)
B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (
This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.
(End of Clause)
B.4 Price/Cost Schedule
Item Information
ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0001 Contract Period: Base
POP Begin:
POP End:
PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE,
1001 Contract Period: Option 1
POP Begin:
POP End:
PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE,
2001 Contract Period: Option 2
POP Begin:
POP End:
PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE,
3001 Contract Period: Option 3
POP Begin:
POP End:
PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE,
4001 Contract Period: Option 4
POP Begin:
POP End:
PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE,
GRAND TOTAL __________________
B.5 Delivery Schedule
ITEM NUMBER QUANTITY DELIVERY DATE
0001 SHIP TO: VAMC Lexington
MARK FOR:
(859) 381-5936
1001 SHIP TO: VAMC Lexington
MARK FOR:
(859) 381-5936
2001 SHIP TO: VAMC Lexington
MARK FOR:
(859) 381-5936
3001 SHIP TO: VAMC Lexington
MARK FOR:
(859) 381-5936
4001 SHIP TO: VAMC Lexington
MARK FOR:
(859) 381-5936
B.6 Statement of Work
Courier Services for CBOC Laboratory Specimens - VA
Statement of Work
1. INTRODUCTION
This contract is to provide once daily Monday through Friday (federal holidays excluded) pickup and delivery of patient laboratory specimens FROM each of the four
The patient laboratory specimens are packed into a contractor provided transport container/package by VA staff members at each CBOC. Each packed laboratory specimen transport container is subsequently delivered by the courier contractor to the VAMC Lexington laboratory.
VA IT Security System Certification & Accreditation requirements do not apply therefore a Security Accreditation Package is not required.
The contract shall be established as a base plus four option years and will be awarded as Fixed Price with allowed annual Equitable Price Adjustment (EPA). The
Invoicing will be monthly (12 per year) and each invoice will be itemized by delivery event.
2. REQUIREMENTS
The contractor will furnish materials, supplies, and equipment necessary to facilitate transportation of the laboratory specimens as required by laboratory accreditation guidelines and
Insulated, leak proof, rigid transport containers/packages as described in Title 49 Code of Federal Regulations (CFR) 173.199.
<p>A lockable holding cabinet with a key always in the possession of courier personnel performing pickup and a key copy provided for use by each CBOC site.
The laboratory specimens will be prepared and packed in their transport container by VA staff members. The packed laboratory specimen containers will be transported and delivered to the VAMC Lexington laboratory room B102 destination under conditions that preserve specimen integrity and avoid unacceptable delay (see item 4. DELIVERY).
The contractor shall pick up and deliver the above described rigid transport containers/packages pre-packed with the following types of human laboratory specimen(s):
Blood
Serum
Plasma
Urine
Miscellaneous body fluids
Tissue in 10% liquid formalin preservative
Patient information must be protected in a confidential manner in compliance with Health Insurance Portability & Accountability Act (HIPAA) regulations.
Drivers must be fully licensed and insured.
Drivers must be appropriately trained and demonstrate adherence to HIPAA regulations and the requirements for transporting Category B Infectious Substances.
Information documenting fulfillment of these requirements must be provided to the Contracting Officer Representative (COR) upon demand.
3. REFERENCES
Joint Commission Standards for Pathology & Clinical Laboratory Services,
HIPAA Regulations.
Title 49 - Transportation - Shippers - General Requirements for Shipments and Packagings Code of Federal Regulations (CFR) 173.199 Category B infectious substances
4. DELIVERY
Pickup of each laboratory specimen transport container should be made at or near, but not prior to, close of business, at the VA CBOC sites of
Delivery of each laboratory specimen transport container shall be to the main laboratory
Pickup and delivery will occur Monday through Friday except on federal holidays.
The delivered CBOC laboratory specimen containers shall arrive at the VAMC
Courier contactor personnel responsible for performing each pickup and delivery shall signify completion of the task by legibly recording information required by the CBOC Pickup and main laboratory Delivery logs.
The contractor courier must provide telephone contact information so that CBOC and main laboratory personnel can inquire about the disposition/status of pickup and delivery events.
Contractor courier personnel shall complete telephone calls that inform VA CBOC Pickup or VA main laboratory Delivery personnel of problems that interfere with the pickup and/or delivery process.
5. PROGRESSES AND COMPLIANCE
To ensure service is provided at an acceptable quality level (AQL), a review procedure described by the contract's Quality Assurance Surveillance Plan (QASP) will be applied by the COR prior to approval of the monthly invoice. The COR will use the QASP framework to evaluate the contractor courier's adherence to the pickup and delivery protocol and fulfillment of the license, insurance, and training requirements.
Link/URL: https://www.fbo.gov/spg/VA/LeVAMC596/LeVAMC596/VA24914R0162/listing.html
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