Combine Solicitation – LEVEL II ARMED, UNIFORMED, SECURITY SERVICE
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Notice Type: Combine Solicitation
Posted Date:
Office Address:
Subject: LEVEL II ARMED, UNIFORMED, SECURITY SERVICE
Classification Code: R - Professional, administrative, and management support services
Solicitation Number: HSFE10-14-R-5126
Contact:
Setaside: N/AN/A
Place of Performance (address): 4510 OLD INTERNATIONAL AIRPORT ROADANCHORAGE, AK
Place of Performance (zipcode): 99502
Place of Performance Country: US
Description:
Acquisition Operations Division (AOD)
MEMO FOR RECORD ADDITIONAL STATEMENT OF WORK HSFE10-14-P-5126
REQUIREMENTS SPECISIFIC TO THE
FEMA JFO IN
PROSPECTIVE VENDOR WILL BE LISCENSED IN THE
THIS PROPOSAL WILL BE AWARDED BASED UPON HOURLY RATE AND PAST PERFORMANCE. VENDOR WILL COMPLY WITH FAR 52.226-3 BELOW. REQUIRED DOCUMENTATION WILL BE FURNISHED WITH BID. INCOMPLETE DOCUMENTATION WILL BE DEEMED TECHNICALLY NON-COMPLIANT AND WILL NOT BE CONSIDERED. THOROUGHLY READ THE FOLLOWING CLAUSE AND ANSWER THE QUESTIONS AND PROVIDE THE INFORMATION AS IT PERTAINS TO YOUR COMPANY. FAR 52.226-3 Disaster or Emergency Area Representation. As prescribed in 26.206(a), insert the following provision: DISASTER OR EMERGENCY AREA REPRESENTATION (
Statement of Work (SOW) for FEMA Guard Services Contracts at Disaster Facilities
1. Introduction This requirement is for Contract Security Guards to provide security services at disaster related sites and facilities in the geographic locations detailed in the Contract Line Item Numbers (CLIN) section of the solicitation. The
Abbreviations Used Throughout the SOW:
* Contracting Officer (CO) * Contracting Officer's Representative (COR): * Contract Line Item Numbers (CLIN)
2. SITE LOCATION Although the specific site locations will vary, they will be within the geographic locations detailed in the Contract Line Items (CLIN). Locations will be specified with issuance of Task Order or CO authorizations to provide service under the Contract (CLIN) Contract Security Guards may be tasked to secure the following sites located throughout the continental
3. FITNESS REQUIREMENTS I. Individual Contract Security Guards and Contract Security Supervisors who meet the following requirements may be allowed to begin work on-site immediately: A. The individual has a current, favorably adjudicated Background Investigation (BI), completed or accepted by FEMA Personnel Security; B. The individual has submitted to FEMA Personnel Security a completed and signed Foreign National Relatives and Associates Statement; Lautenberg Amendment Statement; and DHS Form 11000-6, Sensitive but Unclassified Non-Disclosure Agreement; and
5. VENDOR OBLIGATION TO OBTAIN ALL REQUIRED LICENSES, PERMITS, AND BONDS Prior to the Contract start date, and except where precluded by local law or ordinance, the Vendor shall make and complete all arrangements with the appropriate officials in the city, county, and parish, state and/or tribal in which the government facilities are located. The federal government will not intervene in any state licensing or permit issues on behalf of the Vendor. The Vendor shall obtain all licenses and permits required for each Contract Security Guard and Contract Security Supervisor. Contract Security Guards must carry their firearm license and /permits (and, where legally required, their concealed weapons permits) on their person while on duty, unless local or state law requires the Vendor to maintain the records. Failure by a Contract Security Guard to carry a valid firearm certificate or permit while on duty shall result in the Contract Security Guard being removed from the post until the certificate or permit is obtained. The Vendor shall provide any official bond(s) and insurance required, and pay any fees or costs involved or related to authorization for the arming of any employees engaged in providing services specified under the Contract. The Vendor shall maintain current, valid copies of all licenses, permits, and certifications required to perform the services described in this SOW. The CO, COR, and all other authorized Government personnel shall have the express authority to examine these documents upon request at any time during the duration of this Contract. The Vendor shall complete and certify via email a spreadsheet showing employee compliance in accordance with contract policy. The spreadsheet shall reflect names and issue dates for each employee having each and all legally required licenses, permits, training and certifications as identified herein. The Vendor will validate and certify that the information on the spreadsheet is true and correct so as to ensure that all legal requirements have been fulfilled prior to the commencement of any and all work under the Contract. The Vendor shall provide an updated spreadsheet to the Government upon the CO's or COR's request. The Vendor shall obtain, possess, and maintain all business and corporate licenses required to operate as a commercial security service within the specific geographic areas covered under this the Contract prior to performing any work under the specific Contract. Important Note: Failure by the Vendor to obtain all required licenses prior to the start of performance for the Contract may be grounds for termination for cause. Failure by the Vendor to renew licenses and permits upon their expiration may result in termination for cause. Failure by the Vendor to monitor licensing requirements of it personnel and immediately remove and replace any individual who for any reason does not have the required licenses may be grounds for termination for cause.
6. SERVICES REQUIRED - ALL CONTRACT SECURITY GUARDs The Vendor's employees shall perform the services as prescribed by the contract to include the Post Orders and security processes that are contained within the existing disaster Occupant Emergency Plan associated with the assignment. In the event of an inconsistency or conflict between documents, the terms in this SOW take precedence over other documents. Contract Security Guards shall perform their duties in accordance with the duties outlined on the Post Orders, which are prepared by
Access/Egress Control Posts * Contract Security Guards must be mentally alert and physically ready to operate and enforce the Government's system of personnel identification and access/egress control. * Contract Security Guards will control access to the post area by observing, detecting, and reporting violations of post regulations as directed by the Post Orders. * Contract Security Guards shall prevent, discover, delay, and/or detain persons attempting to gain unauthorized access to the property and/or personnel at the facility being protected. Contract Security Guards shall report all such incidents in accordance with established procedures as detailed in the Post Orders. * Contract Security Guards may be required to lock or unlock specific entrances/exits and turn on/off lights in their duty area at specific times as prescribed in the Post Orders.
Security Screening * Contract Security Guards shall screen personnel, packages, and vehicles for prohibited or unlawful items using manual, automated, or integrated screening techniques. * Contract Security Guards shall prevent, discover, delay, and/or detain persons attempting to bring prohibited or unlawful items into the property and/or personnel at the facility being protected. Contract Security Guards shall report all such incidents in accordance with established procedures as detailed in the Post Orders. * Contract Security Guards shall be alert for unattended and suspicious packages. If the item is determined to be unattended or suspicious, Contract Security Guards will notify the onsite FEMA Security Manager and initiate call 911, if applicable. Contract Security Guards will notify their supervisor of the incident and the office supervisor of the facility. Visitor Processing * Contract Security Guards will process visitors as directed in their Post Orders. * Contract Security Guards are required to answer questions and provide directions to visitors and facility tenants. Prior to arriving on duty, each Contract Security Guard shall be familiar with the name, address, and location of his/her post, as well as the Post Orders of the assigned post. Each Contract Security Guard shall be familiar with each tenant Agency's name and the locations within the facility of the most commonly sought-after offices or locations, such as service offices, restrooms, elevators, entrances and exits, retail spaces, and parking areas, and shall provide that information to any visitor upon request. Patrol and Response * Contract Security Guards will conduct patrols in accordance with routes and schedules established in the Post Orders. They will observe, detect, report, and respond to all suspected or apparent security violations. * Patrol duties will be performed in a professional manner, with the Contract Security Guards responsible for observing the environment, and, when necessary, questioning those persons whose activities arouse suspicion. Patrol Contract Security Guards will serve as the first responder to all security alarms and emergencies occurring within the area of assignment. * Contract Security Guards must provide and maintain complete and effective surveillance, inspection, and protection of all internal and perimeter areas within the designated parameters and limits of the assigned post. * Some posts may require a combination of fixed hours at a Contract Security Guards booth facility and roving patrols. Contract Security Guards should adhere to the patrol schedule as outlined in the Post Orders or as directed by the COR. Traffic Control * When required by the Post Orders, Contract Security Guards will direct traffic (vehicular and pedestrian), control parking, and observe the environment for suspicious vehicles or persons. Contract Security Guards may operate traffic control points and identify, delay, and detain all suspicious vehicles and personnel as necessary to maintain a level of security sufficient to ensure the safety and protection of all personnel, property, and resources within the facility. Building Rules and Regulations * Contract Security Guards will monitor and observe building occupants and visitors for compliance with the Federal Management Regulations (41 C.F.R. part 102-74) and the facility's posted rules and regulations. Contract Security Guards shall also identify, report, delay, or detain those persons/personnel who violate the rules and regulations as appropriate and in accordance with and as directed by the Post Orders.
Emergencies * In case of an emergency condition requiring immediate attention, Contract Security Guards shall take action in accordance with procedures in the Post Orders and at the direction of the COR. This may include diverting Contract Security Guards from their posts to meet the condition and summoning appropriate assistance as may be required. Contract Security Guards shall immediately make notifications as directed in the Post Orders. * Contract Security Guards shall immediately report all potentially hazardous conditions and items in need of repair, including inoperative lights, locks, security hardware, leaky faucets, toilet stoppages, broken or slippery floor surfaces, blocked emergency routes or exits, etc. * Contract Security Guards shall summon professional assistance in accordance with procedures in the Post Orders in the event of injury or illness to Government employees or others while in the facility or on the grounds. * Contract Security Guards shall prepare and maintain required reports in accordance with the Post Orders regarding security-related issues, such as accidents, fires, bomb threats, unusual incidents and unlawful acts, and provide these reports to those officials specified by the COR. * While on duty, Contract Security Guards shall verbally report threatening circumstances and potentially threatening activities they observe to the COR or the onsite FEMA Security Manages. Whenever possible, Contract Security Guards are encouraged to report a serious or potentially serious problem before responding so that they may receive all necessary backup and support to lessen or eliminate the potential threat. * Contract Security Guards will be required to perform other such functions as may be necessary in the event of situations or occurrences such as civil disturbances, attempts to commit espionage, sabotage, or other criminal acts adversely affecting the security and/or safety of the Government, its employees, property, and the general public lawfully in facilities or on the grounds under the control of the Government. * In case of an emergency condition requiring immediate attention, Contract Security Guards shall take action at the direction of or coordination with the COR, to divert uniformed personnel from their normal assigned duties to meet the condition and summon appropriate assistance as may be required. The Vendor shall immediately make notifications as directed in the Post Orders.
CONTRACT SECURITY GUARD Assignments and Sign-In Procedures The Vendor shall be responsible for scheduling all work and notifying Contract Security Guards of their work schedules in a manner consistent with effective contract management. When requested by the CO or COR, the Vendor shall furnish a copy of the most current schedule to the Government. All Contract Security Guards shall be in uniform and ready to begin work promptly at the start of their shift and shall remain on the job and in full uniform until the end of their full tour of duty. The Vendor's employees shall sign in when reporting for work, and shall sign out when leaving, on a DHS Form 139,
Limitation on Labor-hours to be provided by Individual Employees No employee of the Vendor or subcontracted employee shall provide more than twelve (12) hours of combined service on any one or multiple contracts administered by
7. CONTRACTOR POINT OF contact The Contractor shall assign a point of contact(s) (POCs) for communication with government officials and for coordination of Contract Security Guard services. The POC(s) shall be available 24/7 to the government. The Vendor shall provide the CO and COR the POC(s) name, telephone number, pager number (if any), cellular phone number, facsimile number, email address, and office address of the POC immediately upon notification of issuance/award of the Contract.
8. UNIFORM, EQUIPMENT & FIREARMS REQUIREMENTS The Vendor shall furnish and maintain in acceptable condition all items of uniform and equipment necessary to perform work required by the Contract. The Vendor is solely responsible for the quality and performance of all Vendor-provided equipment used in performance of this Contract. The Vendor shall ensure that all uniformed personnel, including subcontractor employees, if any, are uniformed in the prime contractor's standard uniform.
Uniforms & Equipment Description Shirts: Company standard Issued with shoulder patches Pants: Company Standard Boots / Shoes: Company Standard Hat: Company Standard Hand Cuffs w/ case: Company Standard/Double lock Belt Keepers: Company Standard Level II Firearm Retention Holster : Company Standard, Slide on Belt Type with Hammer Safety Strap: Left/Right as Required Double Magazine Case or Speed Loader Case Compatible with Specified Weapon and Ammunition in accordance within this section Expandable/Straight Police Baton w/ holder
* * Based on the time of year, geographic area and weather conditions, the vendor along with the COR will decide what type of shirt is appropriate. A winter jacket, patrol type, may be required for the winter months; this will be determined by the vendor and the COR Notwithstanding any conflicting uniform and equipment requirements above, state and local law enforcement officers (LEO) working on the Contract are required to wear the uniform of their primary law enforcement agency
Firearms and ammunition: All Contract Security Guards will carry only Vendor-authorized duty weapons. No personal weapons are authorized in the performance of this Contract. No weapons that have been modified from the original manufacturer's specifications are authorized in the performance of this Contract. All safety features on all weapons must be operational and engaged. All weapons and ammunition to be used under this contract must meet the specifications below. All ammunition will be Vendor-issued and will also meet manufacturer's specification. If the Vendor employs state or local law enforcement officers (LEOs), then it shall request a waiver from the Contracting Officer for LEOs to carry state or local departmental weapons on this Contract. Appropriate and ample supplies of firearms maintenance equipment (cleaning solvents, lubricating oil, rods, brushes and patches, and other normal maintenance tools) shall be provided by the Vendor and at the Vendor's expense. Each individual Contract Security Guard will utilize only his own Vendor assigned weapon and ammunition, with one weapon being assigned to only one person. There will be no sharing of weapons, or assigning weapons to a post and not a person. The Vendor's employees shall inspect their assigned firearms at the commencement of each tour of duty. Each firearm shall be cleaned and oiled regularly to ensure optimum operating condition. Firearms shall always be handled in a safe and prudent manner. The Vendor must be able to account for all firearms and ammunition at all times. The Vendor shall provide a list of serial numbers of all firearms that will be carried during this Contract. The list shall be kept current; the Vendor must document and forward any changes to the COR within one week of the change. In the event that a firearm is lost or stolen, the Vendor shall notify the FEMA Security Manager and COR immediately and shall relay all the particulars known regarding the loss or theft of the weapon. Additionally, the Vendor shall provide a detailed written report to the COR within 4 hours of the incident, including the date and time of the incident. The Vendor shall also notify the COR of the serial number for the replacement weapon. Semiautomatic weapons are the preferred sidearm for FEMA Contract Security Guards. Common law enforcement caliber ammunition shall be used, such as 9mm and .40 calibers. Vendors shall provide to the Contract Security Guards and Contract Security Guards shall carry three ammunition magazines, minimum of 10 rounds in each magazine. Each magazine carried will be full of ammunition. Two magazines will be spares and carried on the duty belt in a holder designed for that purpose. One magazine will be inserted in the handgun. The weapon will have a round in the chamber. Contract Security Guards shall engage all safety features on the weapon and shall follow all appropriate safety procedures at all times. Revolvers may be used, and the make and model must specifically be approved by the COR. If Contract Security Guards carry revolvers, the Vendor shall issue them 18 rounds of standard 110 +P type ammunition. Six rounds shall be loaded into the revolver and the remaining twelve rounds shall be contained in two six-round speed loaders.
Supplementary Equipment The Vendor shall equip each guard post with supplementary equipment including, but not limited to: * A notebook and pen. * A serviceable, standard police-type flashlight. Contract Security Guards shall not possess any unauthorized supplemental or personal equipment (e.g., equipment not issued by the Vendor or required by the contract), such as privately owned (e.g., equipment not issued by the Vendor or required by the Contract) firearms, knives (except for a folding pocket knife), intermediate weapons, or other such nonstandard items. Contract Security Guards who are found in possession of such unauthorized equipment while on post shall face corrective action, such as forfeiture of the item(s), suspension, or permanent removal from the Contract. 9. QUALIFICATIONS OF PERSONNEL Records of Qualifications: Vendor must maintain records of their employees' successful completion of local and state firearms or other training requirements and possession of a current weapons permit, and upon request produce them for immediate inspection at the work location/job site. Vendors contracted by
11. VENDOR ORIENTATION Prior to working on this Contract the vendor shall ensure every Contract Security Guard receives an orientation and has an understanding of the following: * Contract Security Guards' Duties and Responsibilities * Familiarization with the latest version of 41 C.F.R. part 102-74 Rules and Regulations Governing Conduct on Federal Property *
13. CERTIFICATION AND PERSONNEL FILES The Vendor shall certify in writing to the COR and maintain such certification documentation in the Contract Security Guards file, the successful completion of all training or other requirements for individual contract employees prior to their performing under the contract. The Vendor is responsible for maintaining currency of all required certifications, licenses and permits, training, etc, and to maintain/submit any updates to an employee training certification within seven (7) calendar days of completion or as otherwise determined by the COR. The Vendor shall maintain paper or electronic copies of all training certification documentation in its personnel files and provide copies to the CO or COR at anytime during normal business hours upon request and without advance notice. The Vendor shall maintain all personnel files for a minimum of five (5) years after contract closeout (upon receipt of release of claims). Each Contract Security Guards file must contain an original or copy (electronic or paper) of the following information: 1. DHS 11000-6 Non-Disclosure Agreement 2. Driver's License/State Identification 3. Suitability Decision Letters (including date current suitability expires) 4. Verified Alien/Immigration status (
Link/URL: https://www.fbo.gov/spg/DHS/FEMA/PP5-2/HSFE10-14-R-5126/listing.html
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